- Front desk and administration duties in a leading global firm
- Varied role across Audit team and reception
- Professional, friendly and supportive team environment
Forvis Mazars is a globally integrated audit, tax and advisory firm with offices in over 100 countries – and we’re making a name for ourselves here in Australia.
For those who appreciate culture as much as commercial success, Mazars is the smart choice. It’s a place where you’ll be challenged to find unexpected solutions and where you can be confident your team always supports you.
Everyone who joins Forvis Mazars is valued for the individual qualities they bring to the team. In turn, we invest in making you the best you can be – whether it’s through endless learning, or by tapping into opportunities within our worldwide partnership. So much is possible at Forvis Mazars.
About the job:
We are looking for a proactive and effective Team Administrator/Receptionist who will work in the Forvis Mazars Melbourne Audit team. Your responsibilities will include, but is not limited to:
- Prepare and format proposals for potential and existing audit clients
- Draft client-facing emails, engagement letters, and standard correspondence
- Liaise with internal teams and external clients regarding document requests, deadlines, and follow-ups
- Maintain client engagement documentation and schedules
- Assist with planning and coordination of audit engagements (e.g. creating folders, checklists, job codes)
- Attend weekly audit team meetings and keep managers informed of key updates
- Undertake ad hoc tasks and reporting for Partners/Managers as needed
- Coordinate onboarding of new clients and assist with setup in systems
- Provide front desk support including greeting visitors, managing calls, maintaining meeting rooms, and handling mail and deliveries
- At least 1-2 years administration experience.
- Intermediate skills in Word, Excel, PowerPoint & Outlook functionality
- Strong sense of customer focus (internal & external)
- Excellent time management skills with the ability to multitask, prioritise and work autonomously
- Excellent oral & written communication skills
- Highly confidential & trustworthy
- Reliable & committed
- Proactive, positive approach
- Strong attention to detail
We believe that our employees should be rewarded for the work that they do and so we offer a range of financial and non-financial benefits to support and reward our people. At our Melbourne location, you can expect the following:
- Flexible Working (part time or full time with flexible hours working from home and office)
- Well Being Program
- Well Being Rewards
- Flu Vaccinations
- Learning and Development Programs
- Social Club Activities Charity and Community Events
- Study Assistance (financial support & study leave)
- Employee Referral Rewards
- Paid Professional Memberships
- Employee Assistance Program
- Discounts on • Banking & Insurance • Health Insurance• Health and Well-being
- International and Domestic Mobility Opportunities
All applicants must be either an Australian Citizen, New Zealand Citizen, Australian Permanent Resident, or hold a current valid Australian working visa with full working rights. You may be required to provide evidence at the time of application.
Please visit the Careers Website www.forvismazars.com
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