Works Scheduler

Overview

Work type: Full Time - Fixed Term

Salary: $77,594 - $94,405

Grade: VPSG3

Occupation: Administration/Secretarial

Location: Southern Metropolitan

Reference: 7688

About the Role

This is a Fixed Term Position until 31 December 2025

The Works Scheduler is responsible for utilising internal maintenance management software to schedule hazard and defect maintenance ensuring contractual compliance for Metro Region. This role continuously monitors and evaluates relevant hazard and defect schedules to ensure response times are met.

This position reports to the Team Leader, Dandenong and works closely with the Metro Region Program Development Leads, other Team Leaders, Works Supervisors and crews.

Whilst this role is primarily based in the Metro Region at Dandenong Depot, you may occasionally be required to work from other locations across the state of Victoria based on the operational needs of the broader SRS business.

To access the Position Description, please click here.

Position Outcomes / Accountabilities

• Use Asset Vision to create general reports and assign works to crews and site managers.
• Develop and maintain strong professional relationships with internal and external stakeholders to ensure early intervention of potential risks are raised and solutions are collaboratively developed.
• Work with the Site Managers to schedule hazard and defect inspections runs at both Lilydale and Dandenong depots to ensure contractual compliance.
• Continuously monitor and evaluate relevant hazard and defect schedules to ensure response times are meet and to determine the status of assigned works so pro-active actions can be implemented if necessary.
• Implement changes to existing work practices, policies and procedures that result in business

improvements in line with the work area direction and strategic goals.

• Regularly participate and support in the evaluation of the end-to-end planning processes and systems to continuously improve productivity and the service provided to all internal and external stakeholders

Key Selection Criteria

The Department of Transport and Planning is seeking a proactive and detail-oriented Works Scheduler to join our Metro team. This role is essential to supporting the delivery of road and infrastructure maintenance across the metropolitan area.

As a Works Scheduler, you will coordinate and execute routine maintenance activities, including inspections and minor works, ensuring all tasks are carried out in line with Traffic Management Plans and departmental procedures. You’ll use approved task management tools to track work progress and maintain accurate records, contributing to the successful delivery of infrastructure projects.

The ideal candidate will demonstrate strong foundational skills in project delivery, critical thinking, and problem-solving. You’ll work within policy and procedural frameworks to resolve issues and, where necessary, escalate matters with informed recommendations. A commitment to safety and compliance is essential, with a solid understanding of operational policies such as OH&S standards, Safe Work Method Statements, and Traffic Management Plans.

We’re looking for someone who is solutions-focused, able to adapt under pressure, and committed to continuous improvement. You’ll contribute to quality outcomes by suggesting practical improvements in work processes and actively supporting the capability development of your team through knowledge sharing and feedback.

This is an excellent opportunity to build your career in a supportive, high-impact public sector environment. If you’re driven, organised, and ready to contribute to keeping Victoria moving, we want to hear from you.

to join a team that values safety, innovation, and service delivery excellence.

Personal Attributes

On a personal level, the candidate will be adaptable and collaborative, responding well to change and working effectively with diverse teams while prioritising safety. They will demonstrate self-awareness, seek feedback to improve, and contribute positively to team goals through open communication and support.

Qualifications and Experience

Mandatory

• • • Minimum 2 years’ experience in scheduling maintenance activities.
    • Experience managing and scheduling multiple works across various geographic locations.
    • Solid administrative and computer skills.
  
  

Desirable

• • • Certificate III in Civil Construction
    • Understanding of Asset Maintenance Management Systems
    • Strong knowledge of the Road Management Plan
    • Strong understanding of Maintenance Specification Section 750.
  
  

Role Specific Requirements

• Driver’s License
• Ordinary Hours of Work – This position will be required to undertake shift work which will include as part of a regular pattern or roster cycle Saturday, Sunday, Public Holiday, and/or afternoon/night shifts.

What we offer

• Meaningful work making Victorian communities more accessible and liveable
• Professional growth and development opportunities across the department and the wider Victorian Public Services
• A hybrid working model focused on collaboration and teamwork
• Optimal work-life balance initiatives including flexible working arrangements
• Opportunity to work across multiple urban and suburban hubs
• We prioritise the development of a safe and inclusive culture

Culture Value

We are an equal opportunity employer, embracing a diverse range of applicants such as veterans, and people who identify as Aboriginal and/or Torres Strait Islander, LGBTQIA community members, individuals with disabilities and/or health conditions, as well as those from varied faith and cultural backgrounds. At our department, we prioritize the development of a safe, inclusive, and high-performance culture through shared actions and behaviours that align with our strategy and direction. This empowers our employees to effectively contribute to our goals.

How to Apply

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Applications close 11.59pm on Monday, 30th of June 2025.

Please include a resume and cover letter. All applications must be submitted through the online portal. We’re unable to consider email or manual applications at this time.

For further information about the role please contact Carol Clarkson - Team Leader Dandenong via [email protected].

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Transport and Planning will be treated in the strictest confidence.

Please let us know by phone or email if you need any adjustments to fully participate in the recruitment process. If you require the ad or any attachments in an accessible format (e.g., large print) due to viewing difficulties or other accessibility needs, we are happy to accommodate.