Admissions Systems and Processes Officer

About the position

As Australia’s first private, not-for-profit university, Bond University based in Robina on the Gold Coast seeks to be recognised internationally as a leading independent university, imbued with a spirit to innovate, a commitment to influence and a dedication to inspire tomorrow's professionals who share a personalised and transformational student experience.

• Fantastic benefits package and great Gold Coast location
• Work alongside passionate professionals who value teamwork and cooperation
• Leave a lasting impact on the university's growth and success

Admissions Systems and Processes Officer
Office of Future Students

Full-time, Fixed Term for 2 years

Position Reference No: 151083405

Join Australia’s top university for teaching* and enjoy staff benefits including:

• Free staff car parking
• 36.75 hour standard work week
• Access to flexible work/work from home arrangements#
• Up to 18/26 weeks of parental leave#
• Salary packaging options for FBT and Non-FBT items#
• 17.5% of base salary leave loading
• Staff wellbeing program
• Free & Confidential Employee Assistance Program available for all staff
• Study assistance for staff and dependents#
• Corporate health and finance discounts
• Onsite Medical Centre and Counselling Services
• Onsite Sports Centre including gym, fitness classes and pool#

The Office of Future Students (OFS) at Bond University is committed to enhancing the University’s global reputation as a premium institution. With a focus on growth and engagement, OFS plays a key role in attracting students who value Bond’s distinctive educational experience.

As the Admissions Systems and Processes Officer, you will support the Coordinator, Admissions Systems and Processes, in maintaining and configuring admissions systems and workflows. This role is essential to ensuring the accuracy, efficiency, and consistency of admissions operations.

Key responsibilities include:

• Configuring and maintaining admissions-related data within institutional systems
• Supporting the development and upkeep of clear, accurate documentation for business processes
• Assisting in the implementation of efficient workflows and operational practices across the Admissions team
• Contributing to the smooth operation of systems during peak admissions periods
• This is a hands-on role suited to someone who enjoys working with systems, documenting and improving processes, and collaborating with others to deliver a seamless admissions experience.

About the person

You are someone who is organised, detail-oriented, adaptable and passionate about documenting and improving systems and processes. With experience working in enterprise platforms such as student management systems or CRMs, you understand the importance of data accuracy and operational consistency.

You’ll thrive in this role if you have:

• Experience configuring and maintaining data within enterprise systems, with a strong commitment to data integrity
• The ability to create clear, user-friendly documentation to support admissions workflows and business processes
• Strong communication skills and a collaborative approach to working across teams
• A flexible mindset and the ability to quickly learn new systems, especially during busy admissions periods

Familiarity with platforms like StudyLink, UAC Advance, or Student One, and experience in higher education admissions are highly regarded.

Salary details

The salary for the position commences at $83,210.75 per annum, plus 12% superannuation.

Additional information

Position-related enquiries can be directed to Barbara-Anne Long, Director, Admissions on [email protected]

Application and submission details

For further details regarding this appointment, please reference the Position Description and Selection Criteria.

Applicants can apply using the Apply button. All candidates are required to Create a New Account via our candidate portal and submit the necessary supporting documents which should include your Resume and a Cover Letter addressing the Selection Criteria outlined in the Position Description.

For current Bond University staff, apply directly via HR Connect, log in with staff credentials, from the Home dashboard select Careers, select the role and apply.

If you require any assistance with your application submission, please visit Applying for jobs at Bond.

Applications close: 11:59pm, Tuesday 2 September 2025.

Applicants must have current work rights in Australia at the time of application. This status will be verified as part of the recruitment process.

Please note, the successful applicant will be required to produce a certified copy of their highest qualification received prior to commencement of duty.

Conditions of employment are offered under a Bond Workplace Agreement (BWA).

Bond University is an equal opportunity employer, and we encourage our students and staff to respect individuality, inclusiveness and diversity. In line with Bond University’s values, people from diverse backgrounds, women, Aboriginal and Torres Strait Islander people, people who identify as LGBTIQ+, and people with a disability are encouraged to apply for positions at the University.

Please advise the Talent Acquisition Team if you require any reasonable accommodations to assist you at anytime during the recruitment process.

For more information, visit Supporting diversity at Bond | Bond University | Gold Coast, Queensland, Australia

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