Drawing Systems Controller

Company Description

Do amazing work 

A career with Viva Energy is more than just a job. It’s a chance to join a group of people dedicated to supporting Australia’s evolving energy and convenience needs. We’re a leading retail, industrial and energy business, and we’ve been helping Australians reach their destination for more than 120 years.  

Our plans for the future support Australia’s energy transition to sustainable, lower carbon energy solutions. And our recent acquisitions of Coles Express and OTR, we provide Australians with outstanding convenience. 

At the heart of our plans is people power. People who want to grow and evolve with us. People with new perspectives, energy and passion to drive Viva Energy and their careers forward.  

Job Description

We now have an opportunity for a Drawing Systems Controller to join our team.   Based at our Refinery in Geelong, Victoria, you will be the administrator of the Engineering Drawing Management System (EDMS) across our Refinery, Supply Chain and Polymers businesses and the focal point for users of the EDMS, such as engineering, maintenance, tech and asset teams.

You will hold accountability of the EDMS and ensure that all technical documentation and records are accurately logged, managed and issued.  It is imperative that each asset has an accurate database containing each revision of all documents/drawings and captures all necessary meta-data for each record. 

You will champion the document management process and identify user competency gaps to ensure document compliance and overall health and integrity of the EDMS repository is maintained. 

• Hold accountability of the EDMS and ensure that all asset technical documentation is accurately logged, managed and issued.
• First point of contact for end users regarding EDMS usage and process queries.
• Develop and maintain work area structures within the EDMS and document user authorities related to the EDMS.
• Coordinate for both internal and external audits of the EDMS systems and procedures.
• Hold others to account to complete assigned actions in a timely manner by bringing energy and urgency to important tasks such as as-building and document return.

Activities that may be completed or overseen include:

• Issuing and creating document and drawing numbers.
• Transmitting drawings between repository, projects and consultants, both internal/external.
• Managing the ‘as-building’ process to incorporate redline mark-ups returned from the asset areas.
• Developing procedures and workflows to improve drawing markup and as-building quality.
• Ensure timely return of drawings when removed or reserved for project activities.
• Managing the backlog of drawing revisions currently in progress.
• Developing drawings and xrefs.
• Checking and assurance of drawing templates.
• Reporting – Drawings being used/created by Projects / As-Building requirements / Management of Change (MOC) closeout.
• Enforcing drawing standards (plot styles, pen settings, title block, etc.) across all users.
• Provide controlled copies of critical drawings as they are updated to specific user groups.

Qualifications

About you

We are seeking a driven individual that can share their excellent working knowledge of EDMS and document control processes in an engineering or construction environment. We are looking for someone that has:

• Knowledge and experience using Lunr EDMS software is highly regarded.
• 5 years’ experience on a major engineering and construction project or in an engineering office.
• Demonstrable experience developing, maintaining & documenting workflows related to the EDMS.
• Ability to work autonomously with minimum supervision, be pro-active, goal and results focused with excellent attention to detail.
• Able to work and liaise with multiple teams, stakeholders and deal with strict deadlines.
• Excellent prioritisation skills as well as highly developed organisational skills.
• Sound working knowledge of drafting software such as AutoCAD.
• Sound knowledge of drafting principles and revision control.
• Sound knowledge of drawing lifecycle for both existing and new drawings.
• Ability to build relationships with project managers, process technologists and drafting technicians.
• Always be accountable for meeting your commitments and motivate others to do the same.   
• Be curious, willing to continuously learn and experiment.
• Have a collaborative approach to change.

Additional Information

About Viva Energy 

Join a team that values diversity. Viva Energy is a great place to be yourself. We believe in our people, trust in their positive intentions, and empower everyone to amplify their voice across the business. We value inclusion because that’s how we get the best outcomes. 

Awarded the WGEA Employer of Choice for Gender Equality for the past five years highlights that we are driven by our people and continuing our focus on making Viva Energy reflect the ever-changing face of Australia.  

We welcome applicants from diverse backgrounds including Aboriginal and Torres Strait Islander people and encourage and support diversity in our traditional and non-traditional roles.

Please note: This role is being sourced through Viva Energy Australia, therefore we will not be accepting applications via external recruitment agencies.

Applications Close Tuesday, 29 July 2025