Executive Assistant

Company Description

Welcome to TAL. As a leading life insurer, we’ve been protecting Australians for over 150 years. Backed by Dai-ichi Life, we're driven by big ambitions and empower to create better products and services. 

Together with our Partners, we’re helping millions of Australians live a life filled with choices, options, and freedoms. See the direct impact you make delivering support and financial security with care and expertise. Grow beyond expectations with diverse roles, global connections, and exclusive learning opportunities. 

Work with passionate, bright and capable colleagues. Feel inspired by supportive leaders. Collaborate with heart, where flexibility, wellbeing and inclusivity is valued. Together, we're reimagining insurance. 

So, bring a curious mind and an ambition to help us become the progressive, digitally enabled leading insurer.

Job Description

The role of Executive Assistant is to provide all administrative support to the Chief Information Officer and another General Manager. The role is a structured as a job share for three days per week with the current Executive Assistant to the CIO, and part-time support for a General Manager on the remaining days.

Given the nature of this position, it is a key requirement that the Executive Assistant performs their duties to the highest standards of professionalism and maturity, including maintaining strict confidentiality in relation to all matters. Due to the nature of the role, flexibility in your work schedule may be required from time to time.

This role will include, but is not limited to the following:

• Manage diary, including scheduling meetings, prioritising conflicting needs and ensuring time is appropriately available for critical meetings and reviewing of important papers.
• Manage incoming emails/correspondence, redirecting questions and issues where appropriate and/or drafting acknowledgement or responses to emails.
• Manage team meeting logistics, including Offsite sessions.
• Work closely with the Strategy & Planning Manager to keep them well informed of the Chief Information Officer’s upcoming commitments and ensure CIO has relevant time to provide the Strategy & Planning Manager with any documents or information required.
• Ensure requests/action items for the Chief Information Officer are proactively followed up and resolved in a timely manner.
• Coordinating 1:1’s, coaching sessions and performance reviews for all direct reports, and ensuring relevant paperwork is submitted on time.
• Arrange domestic and international travel plans.
• Expense management, including efficiently managing and reconciling expense reports, verifying receipts and ensuring compliance with company policies

Qualifications

• Minimum 5-8 years’ experience operating at the Executive Assistant level.
• Excellent interpersonal, stakeholder management and communication skills, including the ability to communicate with the highest levels of tact and diplomacy.
• Proven ability to handle confidential information with discretion and to demonstrate the highest levels of professionalism at all times.
• Excellent writing skills.
• High degree of initiative.
• Strong organisational skills demonstrated by the ability to work autonomously, effectively prioritise and perform multiple tasks seamlessly, and with excellent attention to detail.
• Advanced level of skill using Microsoft Office (Word, PowerPoint, Excel and Outlook)

Additional Information

TAL is one of Australia’s leading life insurers, committed to inclusion, and supporting the career growth of our diverse workforce. We’re proud to be:  

• An Inclusive Employer – Recognised as Employer of Choice for Gender Equality by the Workplace Gender Equality Agency and Bronze Tier Status within the Australian Workplace Equality Index  
• Diversity Champions – Member of Diversity Council Australia, Australian Disability Network, Pride in Diversity and Champions of Change  
• Reconciliation Advocates – Read our Innovate Reconciliation Action Plan. 
• We welcome applications from people with diverse experiences, perspectives and backgrounds including Aboriginal and Torres Strait Islander people, caregivers, individuals living with disabilities, people from culturally diverse backgrounds and the LGBTIQ+ community.  
• Need adjustments during the recruitment process? Let our team know by getting in touch with us here.—we’re here to support you. 

You’re always accountable for your actions. You never give up. You strive to find the best outcomes for customers and partners. And you value working together to find the best solutions for problems.   

As part of the recruitment process, there are several checks which may be conducted to demonstrate your eligibility for a role at TAL including Criminal History, Bankruptcy, Entitlement to Work, Regulatory and Reference Checks.  

#LI-Hybrid   

Everyone at TAL has a responsibility to do the right thing and is accountable for the way they conduct themselves. Our expectations are that you follow the principles set out in our Code of Conduct when you come to work every day. Risk management is everyone’s responsibility.

If you are already a TAL employee please apply via the SmartRecruiters button in Workday and navigate to the Employee Portal. This is important to ensure that your application is recorded accurately.