Overview
Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Grade not specified
Occupation: Administration
Location: Melbourne - CBD and Inner Metro suburbs
Reference: 3755
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Supporting two senior executives of our organisation, providing high level confidential executive, and administrative support and coordination.- Permanent position
- Heidelberg location, with multiple public transport options available
Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and state-wide. We have a highly engaged, diverse and collaborative workforce that is unified by our purpose, which is to help people live healthy and fulfilled lives.
About the Executive Suite
The Executive Suite at located at Austin Health main hospital in Heidelberg. It is a complex and busy office with multiple internal stakeholders, including the Chief Executive Officer, Chief Operating Officer, Chief Medical Officer, Chief Nursing Officer, Chief People & Culture Officer, Chief Financial Officer, Chief Allied Health Officer, Chief Information and Services Officer, Chief Strategy & Sustainability Officer, General Counsel and Board Secretary.
External stakeholders include other health services, the Department of Health, statutory bodies, Boards and government.
About the role
As the Executive Assistant, you will be accountable for providing high level confidential executive, and administrative support and coordination to the Chief Nursing Officer and Chief Strategy & Sustainability Officer, as well as providing high-level confidential administrative support to the broader teams in these areas.
Role responsibilities will include:
- Complex and extensive diary management, scheduling and administration of meetings and liaison with internal and external stakeholders.
- Preparation of correspondence for the Executive using advanced MS Office skills to produce email correspondence, presentations, reports, letters and submissions.
- Coordination, preparation and oversight of meetings; agenda, minutes, papers and action Items in a timely and accurate manner.
- Coordination of the flow of information necessary to support the outcome of the Executive and organisation, including the Identification of continuous improvement opportunities and providing input to redesign processes to ensure increased efficiencies in respect to administrative process.
- Coordination of the development of the Executive papers within the Executive’s workgroup Leadership team, ensuring contributions are prepared in a timely manner in accordance with the approved template.
- Represent Austin Health and the Executives at all times, acting in a professional and courteous manner, promoting the organization
About you
To be successful in this role you will bring with you:
- Highly developed written and verbal communication skills with the ability to communicate at all levels.
- Ability to manage incoming work with competing priorities, attention to detail and accuracy in all activities, including diary management
- Well developed interpersonal skills, with the ability to work with highly sensitive and confidential information.
- Ability to work both independently and collaboratively within a team environment.
- Experience building and nurturing positive relationships with executive internal staff and key external stakeholders.
- Computer proficiency in Microsoft Office applications.
Our benefits
Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:
- Greater take-home pay through generous salary packaging benefits, for living expenses, meals and holiday accommodation
- A suite of wellness initiatives designed to support you, including discounts on fitness memberships and health insurance, and a comprehensive wellbeing program
- Mentoring and career development opportunities
- Onsite childcare, easy access via public transport, car parking and end of journey facilities for cyclists
Work with us!
We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.
If you feel this role is right for you, we encourage your early application. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.
All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Lina Costanzo, Executive Assistant, Lina.COSTANZO@austin.org.au
Interested in finding out more about this opportunity? Read the position description for further details.
Application closing date: Monday 18 August 2025
Applications close Monday 18 August 2025 at 11.59pm
Posted
11 August 2025