Kogan People Solutions, specialist recruiters, are partnering with a successful medical centre in Glen Huntly Vic as they seek their new Office Manager. The Office Manager will ensure the smooth running of administrative operations while supporting clinical staff and maintaining compliance with healthcare standards.
· Location Glen Huntly Vic
· Salary – negotiable in the range $75-80k per annum plus superannuation
· Tenure- full time and ongoing
Responsibilities of this critical appointment will include:
Administrative Oversight
- Manage patient records and ensure confidentiality
- Oversee appointment scheduling and reception duties
- Maintain office supplies and medical inventory
Staff Coordination
- Supervise administrative staff
- Allocate tasks and monitor performance
- Coordinate training and onboarding
Financial & Compliance Management
- Monitor budgets, billing, and payroll
- Ensure compliance with healthcare (e.g. Medicare, NDIS ) regulations and privacy laws
- Liaison with external providers (e.g. insurers, suppliers)
Facility & Workflow Management
- Implement and review office policies and procedures
- Ensure equipment and facilities are maintained
- Support doctors and nurses with operational needs
To be considered applicants must demonstrate following attributes and qualifications:
- AQF Diploma or higher in Business Administration, Management, or a related field, or agreed substitute
- Minimum 1 or more years of highly relevant employment, ideally in a healthcare or office management setting
- Proven ability to manage staff and coordinate administrative functions
- Strong organisational and time-management abilities
- Knowledge of medical terminology and healthcare systems
- Proficiency in office software and electronic health records
- Excellent communication and customer service skills
- Understanding of occupational health and safety regulations
- Ability to handle sensitive patient data with discretion
You must have unrestricted full time Australian working rights to be considered.
Applications
Please respond to the recruiters using the facilities on this site, and ensure you attach your updated CV.
Kogan People Solutions are grateful for all applications, but kindly note that they will only respond to shortlisted applicants.
Kogan People Solutions – recruitment excellence
Job Types: Full-time, Permanent
Pay: $75,000.00 – $80,000.00 per year
Benefits:
- Maternity leave
- Parental leave
- Professional development assistance
- Salary packaging
Application Question(s):
- Are you an Australian Citizen or Permanent Resident? If not, please provide details on how you meet the working rights requirements outlined in our job listing. For example, if you hold a visa that grants you permanent working rights, such as a Temporary Graduate Visa (Subclass 485), kindly specify the visa type and its expiry date. Thank you.
Experience:
- Medical administrative support: 1 year (Required)
Work Authorisation:
- Australia (Required)
Work Location: In person