The Operations Coordinator will support HouseSmart field operations at a specified location/s. This role is critical in ensuring efficient scheduling, compliance, job execution, training, and maintenance across our Hub operations. The ideal candidate will be highly organized and detail-oriented that thrives in a fast-paced environment.
Key Responsibilities:
OPERATIONAL EXECUTION & COMPLIANCE
- Assist leadership with communications around scheduling and job execution, ensuring efficiency and effectiveness.
- Track and pull required permits, as needed for successful, compliant transport.
- Create and maintain reporting on permit completion, licenses, tags, etc. to ensure consistent compliance.
- Ensure consistent compliance with fleet in terms of proof of insurance, registrations, tags, fuel cards in appropriate vehicles, GPS and camera systems in place and functional, etc.
- Ensure daily job sheets and vehicle inspection reports are completed by the team, reviewing for completion and accuracy, photo requirements, items that need to be communicated to other teams, etc., communicating back necessary feedback to leadership.
- Ensure signage and postings are up-to-date and accurate in and for the building.
- Ensure technologies are functional for the office and team members, and troubleshoot with offsite Tech teams, when necessary.
PEOPLE & TRAINING
- Partner with leadership to help ensure payroll accuracy for weekly processing.
- Partner with recruiting and HR team to assist with interview scheduling, onboarding, etc. for new hires.
- Partner with Safety and location leadership for collection and completion of driver qualification processes for new and existing team members.
- Assist with policy, compliance, and training sign-offs for team members.
- Ensure new team members have appropriate PPE, uniforms, boots, etc. necessary to begin work and other orientation steps, as needed and requested.
- Assist in managing the training program documents for the team, delivering updates to leadership, as needed.
INVENTORY AND SUPPLIES & PURCHASING
- Review inventory of required supplies and materials weekly, making educated determinations from the schedule to pre-order appropriate materials and supplies while maintaining a necessary stock amount, as assigned by leadership.
- Assist with vendor set-ups to ensure direct billing for vendors with offsite Accounting team. Assist with the completion of expense reports, invoice and billing collection, etc. for non-vendor location purchases.
- Look for and propose opportunities to leadership for vendors with frequent usage.
VEHICLE AND EQUIPMENT MAINTENANCE
- Review and update all equipment and vehicle maintenance records monthly, reporting back findings and updates to leadership.
- Schedule necessary preventative maintenance and repairs in a timely fashion and as approved by leadership.
- Ensure maintenance records are maintained and updated proactively, as completed.
- Build relationships with local maintenance and repair shops to ensure best coverage and support, when needed.
Why Clayton?
- A Berkshire Hathaway Company – an integrity-based organization offering unlimited career growth.
- Full-time team members have the flexibility to create their own health, dental, and vision benefits package. Clayton provides competitive 401K programs including investment options and company matching for full and part time employees after one year to help our team members achieve their financial goals. Additional benefits include paid parental leave, Employee Assistance Programs, paid time off, paid holidays and more.
- As part of Clayton’s commitment to Opening Doors to a Better Life, Clayton is now providing paid time for Team Members to volunteer to causes that are meaningful to them through the Clayton Impact program.
- At Clayton, we encourage holistic wellness with physical, nutritional, social, financial, spiritual and occupational programs.
- Home Centers are closed on Sundays – we believe in offering a balanced working environment.
Clayton is committed to a diverse and inclusive workplace. Clayton is an equal opportunity employer and does not discriminate on the basis of race, national origin, gender, gender identity, sexual orientation, protected veteran status, disability, age, or other legally protected status.
Business Unit - B00009
Business Unit - B00017
Housesmart