Operations Processing Coordinator

Job no:

760890

Work type:

Full time

Location:

Kewdale - WA - Australia

Applications close:

26 Aug 2025 11:55 PM W. Australia Standard Time

Here at Linfox we believe together, anything is possible. Use sophisticated technology to deliver everyday essentials and natural resources for Australia’s biggest companies. Work with major customers in retail, healthcare, government and defence. Shape the future of logistics with industry leading innovations in safety, sustainability and efficiency. Create a career to be proud of. Expect all this and more when you join Linfox.

Our Intermodal Business Unit has an opportunity for an experienced Transport Operations Administrator to join our team based in Kewdale, WA. In this role you will support the Operations Manager to ensure site and financial administration functions are completed efficiently and in line with customer requirements. This is a full - time permanent opportunity working Monday - Friday. Key areas:

• Ensure all Linfox processes, policies and procedures are complied with. In particular any interaction with customers including receiving orders, late pick-ups and communicating service issues
• Management and reconciliation of distribution records including PODs, driver run sheets and sub-contractor payments to comply with customer invoicing
• Complete Branch Payroll, including ensuring the accurate recording and payment of employment hours and leave requirements through checking/accurate input of employee timesheets
• Assist with weekly and monthly financial reporting and documentation, including weekly KPI’s
• Ensure correct reconciliation and payment of internal and external subcontractor invoices
• Maintain adequate controls in SAP to ensure financial integrity of site related activity

If you are self motivated enjoy the fast paced environment of the Transport Industry we can offer you continued career progression and ongoing learning opportunities to help you succeed and reach your potential. You can demonstrate:

• 3 + years of experience within an administrative role within the Transport/Logistics Industry
  
• Experience across financial and operational administration requirements including freight plans, invoicing, payroll and payment related activities
• Prior experience working with systems including SAP, Microsoft Office suite & Transport related systems
• Strong ability to develop and maintain relationships with internal and external stakeholders
• Exposure to rail transport will be highly regarded
• Ability to provide a high level of customer service to ensure customer requirements are satisfactory

At Linfox, we are passionate about creating an inclusive workplace where people can perform at their best. We welcome and encourage applications from people of all backgrounds and cultures (including Aboriginal and Torres Strait Islander peoples), ages, religions, abilities, gender identities and sexual orientations.

We kindly request no unsolicited resumes or approaches from Recruitment Agencies. Linfox is not responsible for any fees related to unsolicited resumes.

You will be required to meet Linfox's employment criteria which will include but not be limited to a criminal history check and full medical with a drug and alcohol test.