Job description
Agency Department of Health Work unit National Critical Care and Trauma Response Centre
Job title PHOENIX Program Event and Project Designation Administrative Officer 5
Coordinator
Job type Full time Duration Fixed to 30/06/2027
Salary $88,297 - $92,687 Location Darwin
Position number 50910 RTF 329618 Closing 04/09/2025
Contact officer Maya Cherian on 08 8944 8613 or Maya.Cherian@nt.gov.au
About the agency https://health.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=329618
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the
OCPE website.
Primary objective
Provide event planning, coordination and delivery of the highest quality for a range of Public Health Operations in Emergencies for
National Strengthening in the Indo-Pacific (PHOENIX) program training activities in the Indo-Pacific. Project coordination of PHOENIX
program activities to support the PHOENIX team.
Context statement
The PHOENIX program is a directorate of the National Critical Care and Trauma Response Centre (NCCTRC), which aims to strengthen
pandemic preparedness and outbreak response systems and capacity in the Indo-Pacific.
Key duties and responsibilities
1. Plan, coordinate and support delivery of PHOENIX training activities, including database management, travel coordination, and event
media and communications.
2. Collate and execute administrative tasks relating to activities including procurement, financial tasks, minute taking, correspondence,
drafting of Ministerials, records management and activity reports including those for Monitoring, Evaluation and Learning Framework
(MELF).
3. Project coordination of other PHOENIX activities as required.
4. Liaise with prospective and established stakeholders throughout the region with culturally appropriate insight and diplomacy in
collaboration with the PHOENIX team.
5. Travel to the Indo-Pacific as required to provide coordination support.
6. Support other NCCTRC program areas through cross-cultural liaison, events coordination, administration, logistic activities and
represent the team at meetings including secretariat support as requested by executive.
7. Follow defined service quality standards, work health and safety policies and procedures relating to the work being undertaken to
ensure high quality, safe services and workplaces.
Selection criteria
Essential
1. Demonstrated event, venue, training and/or project coordination experience demonstrating high level organisational skills, report
writing and preparing executive correspondence.
2. Strong work ethic, works well independently, works well in a team and strives for a positive organisational culture.
3. Strongly founded cross-cultural skills.
4. Proven customer service skills including sound oral and written communication skills and experience developing strong relationships
with stakeholders.
5. Proven ability to manage pressure, maintain flexibility, have a high level of motivation and experience dealing with complex and
sensitive matters, be an innovative thinker and uphold a high level of confidentiality.
6. Well-developed Information Technology (IT) skills including Microsoft applications.
7. Ability and willingness to work outside normal working hours including public holidays and weekends as and when required to support
delivery of activities.
8. Current Northern Territory driver’s license or ability to obtain.
Desirable
1. Certificate in Business Administration, Event Management, Project Management or similar or willingness to undertake training during
employment.
2. Understanding and knowledge of the core business of NCCTRC.
3. Knowledge of Northern Territory Government (NTG) systems including travel, procurement, finance, Territory Record Manager (TRM)
and IT.
Further information
Two fixed vacancies are available to 30/06/2027, one commencing as soon as possible, and one commencing 30/12/2025. Positions may
be subject to pre-employment checks such as immunisation requirements, working with children clearance notice and criminal history
checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history. For immunisation
requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with blood or body substances),
check with contact person for requirements.