Job description
Agency Department of the Chief Minister and Cabinet Work unit Office of the Official Secretary to the Administrator
Job title Program Officer Designation Administrative Officer 5
Job type Full time Duration Ongoing
Salary $88,297 - $92,687 Location Darwin
Position number 4937 RTF 328834 Closing 25/08/2025
Contact officer Carolyn Zombolas, Acting Deputy Official Secretary on 08 8999 5563 or carolyn.zombolas@nt.gov.au
About the agency https://cmc.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=328834
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the
OCPE website.
Primary objective
Coordinate hosted and attended events for the Administrator of the Northern Territory. Ensuring the organisation of all activities at
Government House or external venues are of the highest standards.
Context statement
Government House staff are accountable to the Official Secretary to support the Administrator of the Northern Territory to perform their
statutory, ceremonial and community duties. Reporting to the Manager, Program and Communications this position is accountable for the
delivery of community events. The role assists with optimising the Administrator’s ability to engage with the community through internal
and external events, travel programs and digital mediums.
Key duties and responsibilities
1. Organise all aspects of community and ceremonial events, including hospitality, hosted or attended by the Administrator, including
performing Master of Ceremony duties and event management.
2. Process requests for events, prepare guest lists, formal invitations, venue layout, seating plans, menus, programs, and all other
administrative and hospitality tasks as directed. Prepare movement requisitions for travel, coordinate bookings and detailed travel
itineraries.
3. Liaise with stakeholders regarding event delivery and communicate with the Manager Program and Communications and Manager
Household Operations to determine specific requirements for events.
4. Provide accurate and comprehensive event briefs and other promotional material as required. Maintain accurate records associated
with hospitality and provide the Manager Household Operations and Manager Program and Communications with associated costs
for each event and or travel programs.
5. Provide the Manager Program and Communications with draft text, including photographs, for use on social media to promote events
attended or hosted by the Administrator.
6. Support and accompany the Administrator and spouse at hosted and attended events, including travel.
Selection criteria
Essential
1. Proven experience in event management with high level organisational skills with a demonstrated ability to work on multiple projects
to achieve results and meet deadlines within tight time constraints whilst maintaining attention to detail.
2. Demonstrated experience with Microsoft Office, Adobe and other creative applications to produce a high standard of documentation.
3. Interpersonal and written communication skills of a high order with the ability to communicate effectively, and courteously with tact
and with diverse audiences, including with high level dignitaries, and the ability to communicate in a range of written formats for
various audiences, including for social media channels.
4. Ability to respond in a positive, dynamic and flexible manner to change, including strong problem-solving skills.
5. Demonstrated ability to work within a team environment and interact with people from diverse cultures.
6. High standard of personal grooming and presentation and personal qualities of reliability, integrity and confidentiality
7. Ability to frequently work outside normal business hours, travel and undertake the physical components of the role.
Desirable
1. Knowledge and appreciation of protocols and the role of the Administrator of the Northern Territory.
2. Ability and willingness to use technology, and social media digital communications.
3. Current NT Drivers Licence
Further information
The selected applicant must hold a current NT Working with Children Notice (Ochre Card) or the ability to obtain prior to commencement
and must be able to work outside of regular business hours to provide support to the Administrator. The recommended applicant must
have no significant criminal history record, confirmed by a criminal history check.