- Play a key role in development of contemporary records management across the University
- Deliver innovative and continuous improvement in records management
- Use your records management skills in business process design, system administration, and training delivery
Are you an experienced records manager with a passion for innovation and collaboration? We are seeking a Records Governance Advisor to support the implementation, management, and continuous improvement in the management of the University’s information and records.
The Role
In this role you will be an integral part of the team responsible for implementation of the University’s record management program. You will be a subject matter expert in the management of digital and physical records, responsible for training and day-to-day end-user support.
As the Records Governance Advisor, you will:
- Support the implementation and optimisation of the University’s approach to recordkeeping, helping to drive a culture of compliance, collaboration, and continuous improvement.
- Be knowledgeable of contemporary recordkeeping practices and have a commitment to quality, and customer service.
- Be a good communicator with experience in developing and delivery of training to lift recordkeeping capability across the organisation.
- Collaborate with internal and external stakeholders supporting the implementation of the records lifecycle across the University.
- Support the development of contemporary practices in information and records management including monitoring, analysis and reporting.
- Collaborate with business system owners, cybersecurity, IT and colleagues to embed the records management lifecycle within key corporate business systems.
- Participate in a collaborative and constructive team environment, cooperating and gaining trust and commitment from our stakeholders.
This continuing position is full time at a HEW 6 Higher Education Level located at Callaghan Campus.
About our University
The University of Newcastle stands as a global leader distinguished by a commitment to equity and excellence. Our vision is to be a world-leading University for our regions and creating a better future for our regions and the globe. Underpinned by this vision and our values of excellence, equity, engagement and sustainability, the University of Newcastle’s Looking Ahead Strategic Plan 2020-2025 outlines the University’s commitment to delivering an exceptional student experience and serving our communities.
For more information click here – Our Uni.
What we offer
In addition to working for a university that is breaking boundaries, discovering new ways of thinking and cementing a place as a global leader, we offer a range of benefits to our employees to ensure you balance your commitments, stay healthy and work effectively.
These include:
- The remuneration for this position is from $93929- $103641 p.a. + superannuation and is commensurate with skills and experience
- Flexible working arrangements (in line with the University’s Flexible Work Policy
- 17% super and salary packaging
- Additional University Holiday days, generous personal leave and parental leave, annual leave loading and additional purchased leave scheme
- Discounts in private health insurance, gym memberships, software, travel and more
- Wellbeing programs
Your next steps
Please visit here for a guide on how to apply for a role.
If viewing this on a job board other than the University's please click ‘Apply’ to reach the University's website, where a copy of the Position Description can be accessed. Please download a copy before commencing your application.
Your application must include:
- Your resume
- A cover letter outlining your motivation to apply for this opportunity
- A statement addressing the Essential Criteria listed below demonstrating your qualifications and experience with examples.
- A degree with subsequent relevant experience; or extensive experience and specialist expertise, or broad knowledge in technical or administrative fields; or an equivalent combination of relevant experience and or education/ training.
- Demonstrated customer focused records management professional with comprehensive knowledge of and demonstrated practical experience in contemporary information and Records Management practises as they apply to an EDRMS and in the application of relevant recordkeeping Acts.
- Demonstrate strong leadership skills and demonstrated effective management of workplace relationships. A solution focused leader with demonstrated commitment to the provision of quality records management and ability to business partner with stakeholders to deliver a quality records management outcome.
- Capacity to deal effectively with internal and external stakeholders from diverse backgrounds, and the ability to communicate the value adding of recordkeeping compliance responsibilities.
- Demonstrated ability to manage and provide highly sensitive information, respecting confidentiality and disclosure regulations and an understanding of the risk management framework.
- Excellent organisational skills, a flexible approach to work and demonstrated ability to multi-task, prioritise and meet deadlines. Demonstrated capacity to act independently as well as part of a team.
- Outstanding communication and interpersonal skills including the capacity to build relationships and an inter-disciplinary way of working.
- Demonstrated experience of design and delivery of training.
- Knowledge of, and experience in adhering to workplace policies and procedures in the areas of work health safety, equity, diversity and promoting a respectful workplace culture.
Desirable
- A Certified TRIM Administrator.
To ensure that your application receives full consideration, it's important to structure and address the selection criteria outlined in the application process. This helps us better understand your experience and suitability for the role. We appreciate your attention to this matter and look forward to reviewing your application.
Please upload your Cover Letter and response to the requested Criteria as one PDF document.
Your Cover Letter and Response to the Essential Criteria should not exceed 4 pages (approximately 2,000 words).
For specific position enquiries, please contact, Nerida Lithgow, Manager, Records Governance Services (02) 4925 0676 or via email nerida.lithgow@newcastle.edu.au
Having Difficulties? Please reach out to us: employment@newcastle.edu.au
Closing date: Monday, 18 August 2025 11:59pm AEST
We are excited to be Looking Ahead with you