Admin Assistant - General

Overview

Work type: Part time

Salary: Salary not specified

Grade: Ed Support Level 1-Range 2

Occupation: Administration/Secretarial

Location: Eastern Metropolitan

Reference: 1480389

Selection Criteria

SC1 Demonstrated capacity to perform duties consistent with established guidelines and frameworks, including coordinating and supporting others in respect to specific work functions relevant to the role.

SC2 Demonstrated capacity to work and collaborate with others in a team environment.

SC3 Demonstrated capacity to communicate effectively in a team environment, including high level oral and written communication skills.

SC4 Possess the technical knowledge and expertise relevant to the position.

SC5 Demonstrated capacity to provide advice and support to management and other school staff in respect to the work area.

SC6 A commitment to professional learning and growth for both self and others.

Role

An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

• Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
• Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
• Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
• Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.

An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities

• Provide routine clerical or other administrative support responsibilities including general telephone, front office enquiries, assisting with stock control, supporting organisation of meetings, receiving and initial processing of standard paperwork
• Maintain, enter and retrieve data from the schools IT systems, such as the school's records system, including computerised student, staff and school records
• Maintain and update office records, enrolment data, diary records, and basic written records
• Support or coordinate the preparation of standard routine internal and external communication according to school procedures (e.g. form letters, newsletters)
• Coordinate the delivery of administrative services within the school
• In consultation with the principal, determine and manage work priorities within the school office
• Develop and implement strategies to ensure effective administration procedures
• Manage client reception and office operations
• Liaise with school staff in regard to support requirements
• Supports the first aid facilities and assists in delivering first aid to students

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Location Profile

Join Our Team at Boronia Heights Primary School ¿ Inspire, Grow, and Thrive

Boronia Heights Primary School, established in 1968, is nestled on a beautiful, elevated site with breathtaking views of the Dandenong Ranges. Our expansive and meticulously maintained grounds are home to outstanding facilities, including synthetic turf ovals, flourishing gardens, and vibrant outdoor learning spaces. Recent refurbishments have transformed our generous classrooms into flexible and dynamic environments designed to engage and inspire students.

At Boronia Heights, we are known for our strong sense of community and our commitment to excellence. Our teachers work collaboratively in Professional Learning Communities (PLC), fostering differentiated learning approaches that cater to each student¿s unique needs. We¿re dedicated to supporting both personal and professional growth, providing a supportive and innovative environment for staff to thrive.

Why Boronia Heights?

Outstanding Reputation: Join a school where students, staff, and parents are valued as individuals, creating a culture of respect and trust.

Collaborative & Innovative: Our teaching approach is evidence-based and closely aligned to an explicit instruction model. We are continuously evolving to meet the demands of the modern educational landscape, particularly when it comes to structured literacy and numeracy.

Strong Professional Development: We invest in our teachers, offering ongoing opportunities for skill enhancement and growth.

Engaged School Community: Parents and volunteers are an integral part of our supportive school environment.

We believe in preparing our students to be confident, capable, and compassionate individuals who are ready to succeed in a rapidly changing world. Our curriculum places a strong emphasis on literacy and numeracy, while our specialist programs in Music, Performing Arts, Visual Arts, STEAM, Physical Education, and Languages (German) enrich the educational experience. Our 1:1 iPad program, combined with other digital technologies such as robotics, coding and podcasting, ensures our students are equipped to be 21st-century learners.

Our school is also a place where student welfare, wellbeing, and personal growth are prioritised. Every member of our team plays a role in fostering positive relationships and supporting a safe, inclusive, and nurturing environment. With the Berry Street Education Model, we actively teach positive behaviours and develop social skills, empowering students to have a voice and take on leadership roles throughout their primary years.

At Boronia Heights Primary School, you¿ll be joining a passionate, forward-thinking team dedicated to making a lasting impact on every student. We invite you to be part of our vibrant school community, where your contributions as an educator are valued, and your growth is supported.

If you¿re ready to take the next step in your teaching career, join us at Boronia Heights Primary School.