Overview
Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Gippsland - Latrobe
Reference: 1487210
Selection Criteria
SC1. Demonstrated high-level administrative skills
Proven ability to manage a wide range of administrative tasks, including correspondence, scheduling, record-keeping, and data entry, with accuracy and attention to detail in a fast-paced school environment.
SC2. Excellent organisational and time management abilities
Capacity to prioritise and coordinate multiple tasks, and adapt to changing priorities while ensuring smooth daily operations for the principal team and school office.
SC3. Strong interpersonal and communication skills
Ability to build positive and professional relationships with students, staff, parents, and external stakeholders, demonstrating tact, discretion, and cultural awareness.
SC4. Proficiency in ICT and school administration systems
Competence in using a variety of software and digital platforms, including word processing, spreadsheets, email, and relevant Department of Education systems, to effectively support school operations.
SC5. Ability to work collaboratively and independently
Demonstrated capacity to work as part of a team to achieve shared goals, as well as to take initiative and work independently to resolve issues and support the principal team¿s needs.
SC6. Commitment to confidentiality and professional integrity
Understanding of the importance of confidentiality when handling sensitive information and the ability to apply sound judgment in all interactions and decision-making.
Role
This role has an onsite attendance requirement of - 5 DAYS PER WEEK.
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employees position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
- Provide high-level administrative support to the principal team, including drafting correspondence, preparing reports, and managing confidential documents.
- Coordinate and maintain calendars, schedule appointments, and organise meetings, ensuring all necessary materials are prepared in advance.
- Prepare and distribute communication to staff, parents, and external stakeholders, including memos, and meeting agendas/minutes.
- Maintain accurate school records and databases, ensuring compliance with departmental requirements and privacy regulations.
- Support daily office operations.
- Liaise with internal and external stakeholders to coordinate projects, gather information, and resolve enquiries in a timely manner.
- Monitor and manage deadlines for administrative and compliance tasks to ensure timely completion.
- Work collaboratively with the office team to ensure smooth and efficient school operations.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Conditions of Employment
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Morwell Park Primary School is home to approximately 340 students and is located in the heart of the Latrobe Valley. Our school operates with seven flexible year-level learning teams, with all teachers working collaboratively to deliver high-quality education. We have an SFO (Student Family Occupation) density of 0.82, reflecting the diverse social and economic backgrounds of our community.
Our attractive school grounds have recently undergone significant upgrades. Alongside our BER (Building the Education Revolution) facility, we now enjoy a fully refurbished campus, including a purpose-built Early Learning Centre.
We are proud to be affiliated with Our Place, an organisation that works closely with our school to support our community. Our dedicated staff foster a strong culture of teamwork, inclusion, and respect. We are also fortunate to have highly engaged and supportive parent groups, including our School Council and Parent Association.
Our students come from a wide range of backgrounds, and we have numerous programs in place to provide targeted support for every learner.
Our school values underpin all that we do and guide our daily interactions and decisions:
Be Kind ¿ We are respectful, empathetic, caring, and work together as a safe team.
Be Gritty ¿ We are brave, resilient, passionate, and determined.
Be Focused ¿ We are creative, collaborative, motivated, and curious learners.
Morwell Park Primary School is a stimulating, supportive, and rewarding place to learn and work, where diversity is embraced, and every student is encouraged to thrive.
Applications close Monday 25 August 2025 at 11.59pm
Posted
12 August 2025
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