Location: Thomastown
Type: Full-time
Hours: Monday to Friday, 9:00AM to 5:00PM
Start date: Immediate
About the Role
- We are currently seeking a motivated and professional Administration Assistant/ Receptionist to join our team. This is a fantastic opportunity for a reliable and enthusiastic individual who thrives in a fast-paced environment and is eager to build a long-term career in a supportive and professional workplace.
- Reporting directly to the Managing Director and HR Advisor, this is a varied and hands-on position that plays a key role in supporting the daily operations of the business.
- You'll be responsible for a wide range of administrative tasks, working closely with multiple departments, and providing exceptional internal service. The position requires strong communication skills, attention to detail, and the ability to manage multiple priorities in a confidential and professional manner.
- This is a primarily administrative role – approximately 85% administration support, with 15% reception duties.
Key Responsibilities
- Accurately enter and maintain staff and business records across multiple internal systems
- Manage filing, scanning, archiving, and secure storage of confidential documents
- Update employee records, training logs, and licensing data using CRM and HR platforms
- Assist in the onboarding process by preparing staff documentation and uniform records
- Monitor and respond to email correspondence with professionalism and attention to detail
- Provide administrative support to HR and management teams as needed
- Maintain front-of-house duties including greeting visitors and answering incoming calls
- Manage mail, deliveries, and reception-area presentation
- Track and order office and kitchen supplies to ensure smooth daily operations
About You
- Confident, approachable, and professional with strong communication skills - both written and verbal
- Proven experience in administration, with a strong focus on accurate data entry and record keeping
- Excellent computer literacy, including confidence using Microsoft Outlook, Excel, and Word
- Comfortable learning new systems quickly – experience with TimeGate, Trackpro, Lighthouse or GoldMine is highly regarded
- High attention to detail, with a methodical and process-driven approach to tasks
- Strong organisational and time management skills, with the ability to prioritise tasks
- Discreet and trustworthy when handling confidential information
- Previous experience in a receptionist or administrative support role (2+ years preferred)
- A Certificate III or higher in Business Administration is desirable
Why Choose Borg Property Services?
At Borg Property Services, we are passionate about Facility Management. We bring together 35 years of industry experience and service a diverse industry portfolio, with a commitment to quality, and a drive to constantly innovate.
Headquartered in Thomastown, with a national reach, Borg Property Services is a place where talent is nurtured, and ambition is rewarded.
We’re a close-knit team driven by a shared commitment to doing great work, building meaningful relationships, and constantly improving. We believe in trust, open feedback, and the power of practical, people led solutions.
At Borg Property Services, your contribution is valued, your development is supported, and your success is shared. We invite you to forge your career in a workplace where passion meets purpose, wellbeing is nurtured and the opportunity to thrive is in your hands.
Ready to Apply?
Press the Apply button or contact us with questions via email at [email protected] or call on (03) 9463 1300 (Mon–Fri business hours)
Please note: You will be required to obtain a Police Check and participate in a Pre-Employment Medical Test.
Borg Property Services is proud to be an Equal Opportunity Employer and our people represent the communities we service. We invite all suitable qualified persons of all sexualities, genders and cultures, including Aboriginal and Torres Strait Islander Peoples to apply.
We do not accept applications from recruitment agencies.
