Facilities Administration Assistant
Our team members are changing the world one stay at a time. They are engaged and recognised in many ways for showcasing their talents. Join the most well known Hotel brand in the World and you’ll have more than just a job - you’ll have a challenging and rewarding career in the hospitality industry and the flexibility to balance your personal and professional priorities.
What will I be doing?
As our Facilities Administration Assistant, you will be responsible for supporting the Maintenance, Laundry and the Hotel Operations Teams. Reporting to the Facilities Manager, you will a have diverse range of responsibilities across the Hotel including supporting the day-to day operations of the Facilities Team. No two days will be the same but expect your days to be filled with some of the following tasks:
- Provide a full range of administrative support to the Engineering and Laundry Department in the day-to-day administration of the Department including; Data Entry, Management of SideKick System and Service Log and provide accurate management of all documentation and maintain a systematic filing system to help support internal and external audits
- Create and update maintenance spreadsheets, audit dates, calendars to help keep the Department on track and support the Chief Engineer in organisation of department and service schedules.
- Liaise and coordinate with external contractors and vendors on behalf of Engineering and Security and maintain relationships with external suppliers.
- Support the department by accurately inputting Purchase Orders and reconciling for Department and keeping track of costs and expenses and cashiering duties for the Hotel.
- Develop relationships with Community Representatives that benefit our Hotel and work to align with our Sustainability practices and Charter.
What are we looking for?
Previous Administration experience is advantageous.
