Business Manager

Overview

Work type: Full time

Salary: Salary not specified

Grade: Ed Support Level 1-Range 5

Occupation: Executive Management

Location: Western Metropolitan

Reference: 1480427

Selection Criteria

SC1 Demonstrated capacity to lead an office team, including capacity for directing the work of others.

SC2 Demonstrated knowledge and experience in respect to human resource and financial management records systems.

SC3 Sound knowledge of financial management legal requirements and practices, including the capacity to produce reports and provide advice in respect to those reports.

SC4 High level organizational skills, including the capacity to prioritise work flows.

SC5 High level written and verbal communication skills.

Role

A Business Manager role will usually undertake tasks that impact on the whole school. The role seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, finance or human resources.

Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.

Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice in matters relating to the school finance, human resources or school administration.

Responsibilities

Deliver School Services

• Manage the design and production of school publications and documents

Finance

• Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
• Prepare funding submissions for the leadership team and school council.
• Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
• Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
• Administer government grants and other school income.
• Manage fund raising activities.

General Administration

• Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
• Provide administrative support to external service providers as required.
• Manage the processing of student admissions, registrations, enrolments and transfers.
• Provide required level of administrative support for school events, functions and projects.
• Implement induction programs for new staff, volunteers and other workers to the school.

Human Resources

• Research, plan and prepare development programs for support staff.
• Manage recruitment procedures.
• Provide authoritative advice to the leadership team on support structures and work practices.
• Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
• Manage procedures relating to employee relations issues.
• Assist in the development of human resource planning.

Manage School Resources

• Coordinate the use and maintenance of school buildings and equipment.
• Liaise and negotiate with service providers in respect to the cost and quality of services.
• Supervise the delivery of contracted services.
• Manage the development and collection of resource material at the school.

Support School Council

• Draft reports and make recommendations on operational issues.
• Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
• Develop techniques and procedures that will affect work practices beyond the work place.
• Manage a technical program with a broad scope across the school.

Who May Apply

Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment

Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]

Child Safe Standards

Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values

The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Conditions of Employment

• All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
• Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
• A probationary period may apply during the first year of employment and induction and support programs provided.
• Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx

Location Profile

Riverwalk Primary School is a newly established government primary school located on Timbarra Drive, Werribee. Our school has facilities to cater for a long-term enrolment of 525 students and has a co-located two room kindergarten. Riverwalk Primary School is located within an extensive growth corridor and has been master-planned to allow for a peak enrolment of up to 1,100 students. There are a number of new housing estates developing within the Riverwalk area, which is contributing to our growing student numbers.

Riverwalk Primary School has two large learning neighborhoods which include general and specialist teaching spaces, an administration building, a performing arts and physical education building. In additional to this, the school has a range of outside facilities, including two playgrounds and learning street. The learning street encompasses flexible learning options with both indoor and outdoor areas of the school. The school also integrates the latest technology as a tool to support learning, including iPads, laptops and a range of STEM resources. Interactive whiteboards and LCD screens are available throughout the learning spaces.

Riverwalk Primary School is a supported inclusion school designed to cater for a higher proportion of students with disability. The school is designed to ensure that all students can access a high-quality education closer to home. Supported Inclusion Schools are a new addition to the Victorian education system and it is a model which balances a level of targeted support that is greater than a standard mainstream school, with a level of inclusivity that is greater than a stand-alone specialist school. The buildings design, learning structures and facilities allows the school to cater for students with additional learning needs as well as mainstream students.

Our vision is to be an inclusive school community where everyone is empowered to achieve excellence. This vision is captured in the motto `Achieving Excellence¿. Our mission is to provide a safe, inclusive and supported learning environment that inspires and challenges all members of the community to embrace learning and achieve academic, social, emotional and physical excellence.

Riverwalk Primary School is committed to:

• Building a culture of high expectations and acknowledging that every student can learn and has the right to learn
• Empowering all learners to achieve excellence and celebrating their success
• Establishing a safe, inclusive and supported learning environment that is conducive to learning
• Developing a professional learning community that is focused on the continuous improvement of teaching and learning and takes a collective responsibility for improving student learning outcomes
• Delivering a high quality, student focused, rigorous and relevant curriculum that meets the learning needs of all students
• Empowering learners to take ownership and be active participants in their own learning
• Building resilience and supporting students to be happy, healthy and confident learners
• Engaging with parents, carers and the wider community as genuine partners in learning, striving to achieve the best possible outcomes for students.

Riverwalk Primary School¿s values are inclusion, collaboration, resilience and excellence.