Overview
Work Type: Fixed-term - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 4
Occupation: Administration
Location: Gippsland - Baw Baw
Reference: 1487285
Selection Criteria
SC1 Consistent commitment to embedding and modelling the school-wide vision through daily practices, behaviours, and professional norms.
SC2 Proven capacity to lead and work collaboratively within a team environment, particularly during periods of change, fostering a culture of trust, shared responsibility, and continuous improvement.
SC3 Demonstrated ability to communicate effectively across diverse settings and stakeholder groups, while maintaining strong organisational skills and the ability to manage and prioritise workflows for both self and others.
SC4 Possesses sound knowledge and expertise relevant to the role, including the ability to interpret and implement Department policies, legislative requirements, and best practice standards within the school context.
SC5 Demonstrated ability to provide informed, practical advice and support to school leadership and staff, contributing to the effective and compliant operation of the work area.
SC6 Demonstrates a strong commitment to ongoing professional learning and development, both personally and in supporting the growth and capability of colleagues across the school.
Role
School holiday attendance is required for this position. Dates are normally discussed with Principal and the admin team well in advance and with sufficient lead up time.
Range 4 is distinguished by broader management responsibility, particularly in the areas of finance, human resource and other support functions. Range 4 is responsible for managing a range of functions under a wide range of conditions, subject to the size and complexity of school operations.
Objectives will, generally, be clearly defined; guidelines will be broad and day-to-day direction minimal. Management responsibility extends to ensuring appropriate support levels are maintained across the school. Range 4 generally provides key support and timely advice to the leadership team and school council and liaises with the general school community, the Department and other government agencies and service providers.
Specialised professional roles will carry a high level of independence and accountability where suitable scope is provided to achieve objectives.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
Deliver School Services
- Manage the design and production of school publications and documents
Finance
- Manage and direct the preparation of annual budgets and regular financial statements and contribute to the financial decision making of the school.
- Prepare funding submissions for the leadership team and school council.
- Direct the accounting processes of the school and ensure that all funds, including school investments, are effectively accounted for according to Treasury regulations.
- Provide advice to staff on spending against budget in respect to faculties, programs and other school projects.
- Administer government grants and other school income.
- Manage fund raising activities.
General Administration
- Ensure the provision of a range of administrative support functions for the Principal and teaching staff.
- Provide administrative support to external service providers as required.
- Manage the processing of student admissions, registrations, enrolments and transfers.
- Provide required level of administrative support for school events, functions and projects.
- Implement induction programs for new staff, volunteers and other workers to the school.
Human Resources
- Research, plan and prepare development programs for support staff.
- Manage recruitment procedures.
- Provide authoritative advice to the leadership team on support structures and work practices.
- Assist in the development of work practices that ensure appropriate occupational health and safety standards are maintained.
- Manage procedures relating to employee relations issues.
- Assist in the development of human resource planning.
Manage School Resources
- Coordinate the use and maintenance of school buildings and equipment.
- Liaise and negotiate with service providers in respect to the cost and quality of services.
- Supervise the delivery of contracted services.
- Manage the development and collection of resource material at the school.
Support School Council
- Draft reports and make recommendations on operational issues.
- Evaluate and report on the operational efficiency of computer systems in production, making recommendations for improvement where appropriate.
- Develop techniques and procedures that will affect work practices beyond the work place.
- Manage a technical program with a broad scope across the school.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
- All staff employed by the department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Please ensure that your application includes:
- A resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
- A section addressing the selection criteria and the requirements for application under the Who May Apply section
- Names and contact numbers (telephone and email if possible) of two referees who are able to attest to the claims made in your application.
Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.
Location Profile
Moe (South Street) Primary School is centrally located in the township of Moe, in the Latrobe Valley, Gippsland, Victoria.
South Street Primary School is seeking a dynamic and experienced Interim Business Manager to join our supportive and professional team.
This is a fantastic opportunity for someone looking to grow or further establish their leadership career within the Department of Education.
This role will cover an extended family leave absence beginning in early December, with an official start date at the beginning of Term 4, allowing for a thorough and effective handover.
The successful applicant will lead our office team, comprising a Student and Maintenance Administrator (supporting our Grounds Personnel) and a Reception Officer. Together, the office team collaborate to support key roles across the school, including the Daily Organiser, IT Coordinator, IT Technician, Canteen Manager, Western Valley Sports Coordinator, School Council, and the School Operations and Improvement Group.
We are seeking a skilled, organised, and collaborative leader who will work closely with our Principal team and all staff to support the implementation of the School's Strategic and Annual Implementation Plan.
School Tours can be arranged upon request. For more information, contacting Monica Bethune, Business Manager, at [email protected] or 5127 1512.
More information on our school can be found by visiting our website: https://moe-southst-ps.vic.edu.au/
Applications close Wednesday 3 September 2025 at 11.59pm
Posted
12 August 2025
Report job
