Job description
Agency Department of Health Work unit Clinical Administration Support
Job title Clinical Administration Support Officer Designation Administrative Officer 4
Job type Full time Duration Ongoing
Salary $75,091 - $85,611 Location Alice Springs
Position number 70251625 RTF 324467 Closing 24/06/2025
Contact officer Courtney Anderson on 08 8951 9134 or [email protected]
About the agency http://www.health.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=324467
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR TERTIARY
QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates people with
disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or job, please discuss
this with the contact officer. For more information about applying for this position and the merit process, go to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go to the
OCPE website.
Primary objective
Provide high-level administrative support to a multidisciplinary department. Coordinate the on boarding, rostering, and recruitment of
Medical Officer within the department and provide a collaborative service to achieve efficient and effective outcomes for the department.
Key duties and responsibilities
1. Undertake administrative tasks including coordinating meetings, taking minutes, processing of administrative correspondence,
maintaining spreadsheets or other statistical information, producing reports, and other duties as directed/required.
2. Facilitate and coordinate the on boarding and commencement of Medical Officers including arranging temporary accommodation,
travel, and booking of fleet vehicles.
3. Coordinate rosters and compliance data (including leave and registration details) for Medical Officers, ensuring they are accurate and
entered in relevant system databases in a timely manner.
4. Ensure documents generated are filed, maintained, and disposed of consistent with Northern Territory Government records disposal,
and electronic records management requirements.
5. Act as a liaison between the Department of Corporate and Digital Development – Recruitment and Payroll Services to resolve pay and
leave related matters for Medical Officers.
6. Provide initial advice to managers and medical officers on the application and interpretation of applicable industrial instruments and
escalating as and if necessary.
7. Coordinate external IT support and provide assistance with security access and computer systems as required.
8. Act as a pivotal resource to achieve consistency and cohesion within the department.
9. Follow defined service quality standards, work health and safety policies and procedures relating to the work being undertaken in
order to ensure high quality, safe services and workplaces.
Selection criteria
Essential
1. Demonstrated experience in financial, HR and business support systems, including arranging travel, payment processes, supply
management, data sourcing, medical correspondence, rostering and appropriate record keeping.
2. High level interpersonal, oral and written communication skills, with a demonstrated ability to communicate effectively with a wide
range of stakeholders and people from diverse cultures.
3. High level of motivation and ability to work independently with a demonstrated ability to work well as a part of a team, at times with
minimal supervision, in an extremely busy work environment.
4. Demonstrated high degree of accuracy and attention to detail, time management and organisational skills.
5. Demonstrated experience organising meetings including preparing agendas and taking minutes.
6. Ability to read, interpret and accurately apply industrial instruments (e.g. Act, Enterprise Agreements, By-laws, Determinations,
employment instructions); and
7. Proven ability to use a wide range of computer software packages with demonstrated knowledge and experience in government
electronic systems or comparable systems.
Further information
Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice and
criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history. For
immunisation requirements - Category B (indirect contact with blood or body substances), check with contact person for requirements.
