Employment Type: Permanent Full Time and Permanent Part time
Position Classification: Admin Off Lvl 3
Remuneration: 68338.79 - 70468.72 - full time equivalent base salary range (excludes super, leave loading and salary packaging)
Hours Per Week: up to 38 hours
Requisition ID: REQ595732
Location: Westmead
Applications Close: Midnight on 17 August 2025
Sydney Children's Hospitals Network is the largest paediatric health care entity in Australia. We care for thousands of children each year in our hospitals and in their homes — with one purpose in mind — to help young people live their healthiest lives.
What you'll be doing
The Admin Officer is responsible for administrative support for the Department of Clinical Genetics as directed by the Head of Department and is required to maintain a sound knowledge of the activities of the department so as to support its aims and objectives. Show initiative and independence in decision making for day to day operational matters, with support and broad supervision of HOD and Senior Secretary.
Primary roles include but are not limited to:
- Reception duties - to receive patients and answer phone calls, assist clinical staff with triage of calls
- Type and mail letters or reports, scan and file documents, distribute mail and files
- Assist more senior staff including counsellors, doctors and other administrative staff with clinic coordination
- Enter and analyse data in clinical and administrative databases
Other complex tasks or projects as directed by the Head of Department to support the clinical activities of the Department of Clinical Genetics
About You
We are looking for someone who:
Has prior reception/administrative experience in medical and paramedical enquiries,
Demonstrates high level organisational skills,
Has experience in clinic coordination including audio transcription and medical terminology.
How to Apply
Click ‘Apply Online’ and submit your application including:
- A resume detailing relevant knowledge, skills and experience (maximum 5 pages)
Answers to the selection criteria in the Position Description
Additional Benefits (for eligible employees)
- Salary packaging for tax savings
- Meal entertainment savings
- Accrued Day Off (ADO) for Full Time employees
- Access to the Employee Assistance Program (EAP)
- Fitness Passport
Flexible Work Practice Opportunities
Need more information?
Need more information?
Click here for the Position Description
Find out more about applying for this position
Learn more about The Sydney Children’s Hospitals Network
Aboriginal job applicants are encouraged to visit the NSW Health Aboriginal Recruitment tool, Stepping Up to assist in preparing your application.
Child Safe Standards
SCHN is dedicated to fostering a child-safe environment that respects and upholds the rights of children and young people, aligned with NSW Health’s commitment to implementing the Child Safe Standards. We aim to ensure that children and young people feel safe, supported, and included in their care. All current and prospective staff are expected to prioritise the safety, welfare, and well-being of children and young people, actively working to protect them from harm and abuse.
Additional Information
Applicants will be assessed against the essential criteria in Position Description. Please ensure that you review this document to understand the full requirements of the role.
NSW Health is committed to accessibility and may provide adjustments to the recruitment and interview process as needed, including physical adjustments, interview setup, or scheduling needs.
- SCHN is an Equal Opportunity Employer that values diversity - we acknowledge the vibrancy that a diverse workforce brings to enhance both our workplace culture and our service delivery to children, young people and their families and carers.
- Employment of temporary visa holders is only considered if no suitable permanent resident or citizen is identified after labour market testing. Please note: To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.
Eligibility List - An eligibility list may be created for future permanent full or part time and temporary full or part time vacancies.
Further Contacts and Support
Please contact Ingrid Prammer on [email protected] if you have any questions about this role.
We recognise the value of Aboriginal staff providing health care to Aboriginal children and families that access the services we provide at the Sydney Children’s Hospitals Network. For Aboriginal candidates who would like to talk to SCHN’s Aboriginal Workforce Consultant, please contact [email protected]
For technical support please contact the customer services team on 1300 679 367 and select option 3.
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