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Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.
About Austin Cancer Clinical Trials Department
The Cancer Clinical Trials Centre (CCTC) is a key department within Austin Health Cancer Services, operating under the Olivia Newton-John Cancer Wellness & Research Centre (ONJ Centre). It conducts a broad range of therapeutic interventional cancer clinical trials across Medical Oncology and Clinical Haematology, managing over 250 active trials from Phase 1 (including First-in-Human) to Phase 3.
About the role
This role provides vital support to Clinical Trial Coordinators and contributes to the efficient operation of the unit to ensure high-quality clinical trial management. Flexibility is a key requirement of this role, as CRAAs will be required to provide support not only within their assigned team but also across the broader department.
A regular day will see you:
- Clinical Trial Support: Assist in the day-to-day management of clinical trials, including preparing documentation, organizing patient appointments, and supporting patient visit logistics in accordance with study protocols and Good Clinical Practice (ICH GCP) guidelines.
- Data and Document Management: Maintain accurate records through data entry, update study trackers, and support monitor visits.
- Laboratory and Specimen Handling: Prepare and process biospecimen kits, handle biological samples (e.g., blood and urine), maintain laboratory logs, and coordinate sample shipments in compliance with safety standards.
- Patient and Logistics Coordination: Submit reimbursement paperwork, manage supplies for parking and trial kits, and coordinate the collection and upload of imaging.
- Team Collaboration and Communication: Engage professionally with vendors and staff, attend team meetings, and contribute to a collaborative and respectful work environment.
About you
As the Clinical Research Administration Assistant, You will be someone who has excellent communication skills, with a strong commitment to excellence in clinical research excellence. You’ll bring energy and drive to your work, and have a keen interest in developing your skillset.
To be successful in this role you’ll bring with you:
- Strong Attention to Detail: Proven ability to perform accurate data entry and maintain meticulous records in clinical or administrative settings.
- Excellent Organisational Skills: Capable of managing multiple tasks and priorities effectively in a dynamic, deadline-driven environment.
- Technical Proficiency: Advanced computer skills, particularly in Microsoft Office (Excel, Word), and experience with databases and electronic records systems.
- Professionalism and Adaptability: A proactive, reliable, and self-motivated approach, with the flexibility to adapt to changing operational needs and support various tumour streams.
- Laboratory Experience (Highly Desirable): Familiarity with handling and processing biological samples (e.g., blood and urine), including centrifugation and sample preparation, with training provided as needed.
Our benefits
Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:
- Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation.
- A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.
- Onsite childcare at Austin Hospital, easy access via public transport and car parking options.
- Mentoring and career development opportunities.
Work with us!
We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.
If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.
All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Kristen Houdyk, Clinical Trial Team Leader, [email protected]
Interested in finding out more about this opportunity? Read the position description for further details.
Application closing date: Friday 27 June 2025
