Creative Coordinator

Who are we?

Deakin is a cutting-edge public university in Victoria, revolutionising education with 61,000 students across seven campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, Deakin University Lancaster University Indonesia (DLI), GIFT City, India and our dynamic online Campus. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

As a Creative Coordinator, you will:

• Act as the central point of contact for creative projects, ensuring smooth coordination across teams
• Manage project timelines, schedules, and resourcing to keep work on track
• Facilitate clear communication between stakeholders, creatives, and marketing teams
• Support the development of creative briefs and ensure alignment with brand guidelines
• Help coordinate and track budgets, invoices, and project documentation
• Assist with content creation and the delivery of assets for campaigns, websites, and social media
• Liaise with freelance talent, vendors, and suppliers to support production needs
• Schedule meetings, manage calendars, and keep workflows organised and efficient
• Play a key role in ensuring creative ideas are delivered seamlessly and on time

In a typical day or week, you might:

• Review project timelines and check in with designers and content creators on progress.
• Update task statuses and flag any blockers in Monday.com
• Join a creative review session to take notes and follow up on next steps
• Draft or refine a creative brief in collaboration with the Manager Brand, Manager Campaigns and Social Media or Director of Brand Marketing and Communications
• Coordinate with a freelancer about availability for an upcoming shoot or design job
• Liaise with media agencies to confirm specs and delivery timelines
• Upload finalised assets to SharePoint and ensure correct file naming and version control
• Schedule and attend meetings, sharing agendas and recapping actions
• Track budget spend and assist with processing an invoice or purchase order

To be successful, you’ll have:

• A degree with substantial subsequent relevant experience; or
• Extensive experience and management expertise in creative production or administrative fields; or
• An equivalent combination of relevant experience and/or education/training.
• Experience in developing, reviewing and recommending improvements to impactful creative approaches to campaigns and marketing initiatives, including design, photography, audio, video and advertising copy
• Experience in ensuring best-practice channel specific creative application.
• Experience in producing highly detailed production matrixes and acting as a producer to deliver.
• Experience in utilising and uplifting identity style guides, including Tone of Voice, Copy, Audio, Visual and Video Experience in design, copywriting, or editing is desirable.

Here's how to apply:

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Kristin Duker, Manager, Brand • Brand & Marketing Comms on [email protected]

Applications for this position close on 31 July 2025.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.