We're reimagining the way Australians live, work, and play. We own and manage some of the most recognisable and loved retail destinations across Australia.
We’re evolving our portfolio into destinations that offer a broad selection of retail, residential, and office spaces. Through our diverse portfolio, data-led decision-making, and nationwide development pipeline, we do things differently.
We are Vicinity.
Role purpose
As the primary coordinator of all proactive and reactive engagement of joint venture and investment management related activity, this role is pivotal in coordinating aspects of Vicinity’s routine and bespoke activities including both regular and adhoc Joint Venture Meetings, internal VSA and ACCC meetings, Investment and Joint Venture Management team meetings, JV showcases and assistance with co-ordinating board site tours.Furthermore, in addition to providing team administration support, the role is responsible for management of the Joint Venture portals including ensuring appropriate access according to security protocols, co-ordinating loading of information and informing users of updated information on the portal.
VCX currently has 18 Joint Venture Partners across 26 assets. The co-ordinator must foster good relationships with external JV partners as well as internal VCX team members, be proactive in identifying and resolving scheduling challenges, and approach their role with a positive, proactive, problem-solving mindset.
Key Accountabilities
JV Management
- Responsible for JV partner activity diary/calender management
- Primary contact for JV partners EA’s and other key contacts in relation to meeting scheduling challenges and resolving these, fostering a positive relationship to achieve outcomes.
- Primary contact for internal EA’s and team members in relation to meeting scheduling challenges and resolving these.
- Responsible for management of the Joint Venture portals including ensuring appropriate access
- Responsible for taking minutes and actions for various meetings and distributing these accordingly.
- When required, support the team with communications deliverables needed by the team’s business partners
- Responsible for monitoring JV Partnerships inbox, and action or re-direct incoming emails as required.
- Assist with the preparation and co-ordination of the JV showcase (2 to 3 per year).
- Assist with the production of material for meetings including documents and PowerPoint packs.
- Acts as quality control across JV facing collateral, covering presentation / aesthetics
- Manage and monitor complaints and action in a timely manner and updating team as required
Team administration
- Support GM with team co-ordination matters.
- Manage expenses and supplier invoices in a timely manner
- Coordinate the diary of the GM
- Work with EAs and Team Coordinators to coordinate and diarise all relevant internal meetings.
- Assist in any relevant overflow work as required from Group Director Customer & Asset Management.
Experience & Capabilities
ESSENTIAL EXPERIENCE (what you have done)
- Demonstrated experience in a senior coordinator role with high contact points
- Extensive travel and time management skills
- High proficiency with Microsoft office suite (particularly Word, Excel, PDF and Powerpoint)
CRITICAL KNOWLEDGE (what you need to know)
- Experiencing in managing aspects of or Sharepoint sites
- Experience managing team budgets and forecasts
CAPABILITIES (what you can do)
- Situational aware thinker with a proactive approach to leaning into and supporting teams, enterprise wide.
- Confidence and ability to work with people at all levels of an organisation as well as across external organisations.
- Resilience, confidence and cool-headed under pressure
- Highly organised and able manage and adapt to change quickly
- Ability to work independently whilst also able to share the load in order to meet deadlines
- High level of professionalism and integrity
- Critical eye for detail and passion for quality outcomes
Why Vicinity?
Our benefits program focuses on creating an awesome place to work in which our people are rewarded and recognised. This includes:
- Flexible working options
- Birthday leave & purchased additional leave
- $1,000 worth of VCX securities rewarded for eligible team members
- Internal mentoring program
- Generous Parental Leave
We live and work by our values of Respect, Integrity, Customer Focus, Collaboration and Excellence. They are the foundation to everything we do and provide us a north star with which we can shape meaningful places where communities connect.
At Vicinity we embrace and celebrate diversity and are committed to creating an inclusive work environment where we attract, retain and develop our people regardless of gender identity, ethnicity, sexual orientation, disability and age. Applications are encouraged from all sectors of the community and we strongly encourage applications from the Aboriginal and/or Torres Strait Islander community.
Our people and our Employee Advocacy Groups (Gender Balance, Cultural Diversity, Disability & Access and Pride & Allies) actively build community and provide allyship within Vicinity. If you’d like to speak to someone to understand what it’s like firsthand to work here, please reach out to our Talent Acquisition team.
We are aware of current limitations with our website accessibility and are working towards improving this. Should you experience any issues accessing information in this job advertisement or the application form, and require this in an alternate format, please contact our Talent Acquisition Team. Similarly, if you would like to discuss workplace accessibility, any reasonable adjustments we can make to better support you during the recruitment process, or your potential future role please reach out to our Talent Acquisition team:
Email:
Phone: +61 3 7001 4000 (request to speak to our Talent Acquisition team)
Note: To be eligible to apply for this position, you must have existing, relevant Australian work rights. At the later stages of the recruitment process the shortlisted candidate/candidates will be required to undergo a Criminal History Background/Police Check as a mandatory part of the process. Additional qualification checks may also be required dependant on role and level.
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