Overview
Work Type: Ongoing - Full-time
Salary: Salary not specified
Grade: Education Support - Level 1, Range 3
Occupation: Administration
Location: Gippsland - Latrobe
Reference: 1488261
Location Profile
Kurnai College is a multi-campus college in the Morwell and Churchill area of the Latrobe Valley, about 150 kilometres south-east of Melbourne.
The Kurnai College Statement of Purpose reads:
To build a Learning Community with a global perspective which promotes respect and achievement.
We define a Learning Community as a community where:
- learning is our focus
- all members of the College Community accept the responsibility for increasing their own learning
- all members of the College Community accept the responsibility to assist others to increase their learning
The College¿s Four Pillars underpin all aspects of our work. They are: Engagement, Excellence, Work Ethic and Relationships.
The current Strategic Plan focuses on building teacher capacity through Professional Learning Teams, improved data literacy and assessment for learning practices. We also focus on creating positive learning environments through the Positive Behaviour Support framework incorporating a restorative approach that is informed by a knowledge of generational poverty. The College values student, family and teacher voice.
The College has moved to a year level team approach to drive curriculum and pedagogical development. Peer coaching, instructional rounds and growth coaching are all strategies that inform this work. The College will also provide instructional leadership development opportunities for teaching staff over the period of the new plan.
The College has developed a strong ICT network and are building our E-learning capacity at every opportunity.
The College takes a leading role in delivering LOTE with a team of Mandarin teachers and support staff who work across our network at our feeder schools.
We welcome all students to our college and we are particularly proud of our efforts to be a more inclusive learning community. The College has been recognised for its work in forging links with the Koorie community and continues to welcome students from all backgrounds, working with all to achieve success.
The College works hard to connect with our local community to increase the number of Kurnai students in further education and training. The College also administrates two satellite campuses to cater for students at risk (LV FLO) and young parents (KYPP).
The College looks to the future with a sense of optimism and a positive frame of mind. With a stronger focus on our Kurnai identity and of belonging to one College with five campuses, combined with an understanding of, and commitment to, our purpose, we move confidently forward striving to provide the best possible learning opportunities for all members of our Learning Community.
LVFLO
This position will commence at the Latrobe Valley Flexible Learning Option, LVFLO Campus. A Latrobe Network Partnership between Kurnai College, Traralgon College and Lowanna College. LVFLO is governed by the partnership's Board of Management and is a joint approach to catering for students who are not in education, actively disengaging from education or who are at risk of disengaging from education.
Low socio-economic status impacts student engagement and wellbeing within the local government area of Latrobe; both Moe and Morwell are listed in the top ten most disadvantaged towns in Victoria. Indigenous children and young people are over-represented in this disadvantaged group increasing levels of vulnerability. The level of intergenerational disadvantage in the region is highlighted by the highest rates of adolescent self-harm and adolescent parenthood in Victoria.
LVFLO will cater for both indigenous and non-indigenous young people, offering a flexible and personalized approach to education pathways. The utilization of student focused core literacy and numeracy modules along with the use of art and health development as further motivating tools will build student capacity both academically, emotionally and physically.
The flexible timetable of LVFLO allows for partnerships between community organisations and agencies to provide a holistic approach to the re-engagement of young people at risk
Selection Criteria
SC1 Demonstrated ability to communicate professionally, effectively and positively with a range of people including students, staff, parents and members of the community.
SC2 Demonstrated experience with Department of Education computer applications, or demonstrated ability with similar software, and high-level proficiency in Word, Publisher and Excel.
SC3 Demonstrated ability to problem solve and to implement changes within a work area.
SC4 Demonstrated ability to manage multiple tasks simultaneously, ensuring accuracy and efficiency.
SC5 Demonstrated commitment to professional learning and growth for both self and others.
Role
Monday to Friday, 7.6 hours per day
Range 3 is distinguished by the introduction of management responsibility and accountability for the delivery of professional support services. The role will usually impact beyond the work area or professional field. It seeks to gain cooperation of other staff members or members of the school community to achieve specific objectives, such as in school administration, operations or educational programs.
Direction on targets and goals is provided but the position will have some degree of latitude in determining how they are achieved. This latitude will generally be limited by standard procedures and school policy. Deviation from standard procedures and school policy will require guidance and direction from senior management.
The provision of business management responsibilities becomes a feature at range 3. Management of staff to achieve the expected outcomes is a key responsibility. Staff management issues will be resolved with minimal reference to senior management, although guidance will be required in more complex cases. Senior management will be provided with timely reports and advice, although this will generally be confined to matters relating to the immediate work area, service provision or educational program and is unlikely to impact substantially on whole of school operations.
This is the minimum range for positions that carry a mandatory qualification requirement of not less than four years. Professional student support positions become a feature at range 3 (e.g. therapists, psychologists) where standard professional services are delivered. Professional support and guidance will be close at hand and deviation from standard procedures and school policy will require guidance and direction from senior management.
An education support class position supports the educational services being provided to students, but must not include duties of teaching as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students cannot be required except where it is an integral part of the employee¿s position or involves supervision of students individually or in small groups, in controlled circumstances, where the responsibility for students remains clearly with a teacher.
Responsibilities
Administration
- Maintain, enter and retrieve data from relevant systems, eg. CASES21, Compass.
- Maintain student enrolment documentation and record data.
- Prepare correspondence according to school procedures (e.g. sending out form letters).
- Maintain and update basic records.
- Make less complex routine entries in records, e.g. stock movement; file movement, accounts, leave.
- Make appointments and maintain diary records.
- Undertake duties in support of the school administration function as required.
- Use equipment in accordance with school procedures and manufacturer's instructions.
Daily organisation
- Overseeing the engagement of Casual Relief Teachers (CRTs) to perform relief teaching work at the campus.
- Facilitating new CRT inductions.
- Meeting CRTs on arrival, directing them as needed, and supplying lesson content left by teachers for them to be able to cover assigned classes.
- Maintaining a flexible pool of CRTs who are available to meet the short-term staffing needs of the college, with other Campus Operations Coordinators and the Business Manager.
- Point of contact for staff to report absences to.
- Publicising covered classes and room changes each school day by 8.00am.
- Transferring replacement duties and room changes using college systems.
- Liaising with teaching staff regarding workload when absent, ensuring it is accessible for the replacing teacher.
- Liaising with the Campus Principal to ensure adequate coverage of teachers on extended periods of absence.
- Regularly reviewing the college and campus calendar and attending campus meetings & staff briefings, to organise in advance any replacement teacher/s for events that require coverage such as sporting events, excursions, incursions, camps and teacher professional development.
- Liaising with Business Manager and/or HR Manager regarding staff absences, CRT employment and professional development initiatives and acquittal, each pay period.
- Implementing processes and procedures to allocate extras, in-lieu¿s and underloads and the duties of CRTs and teachers in a fair, equitable and transparent manner in accordance with college policy.
- Printing or organising of resources from teachers for coverages, where necessary.
- Being a point of contact for teachers and staff and communicating effectively about daily staffing and workload changes and updates.
- Allocating rooms and managing organisation and staffing of events held within the school day.
Excursions and events
- Monitoring the planning and staffing of campus excursions, incursions, professional development, camps, tours and other activities to allow for the smooth running of teaching programs.
- Assisting the campus leadership in planning and staffing large campus events.
- Assisting with the organisation of campus camps and excursions.
- Co-ordination of campus sports events.
- Ensuring camps & excursions guidelines are followed and that all required information has been provided prior to lodging Event for approval.
- Overseeing and coordinating whole-school events including school photos and student immunisations, working with other Campus Coordinators and campus administration staff.
- Liaising with the HR Manager to ensure that risk assessments and other event documentation is appropriate.
General
- Compiling & maintaining campus calendar of events at the beginning of each year.
- Supporting the Publicity Officer to identify campus news items or publicity opportunities.
- Supporting or coordinating the preparation of standard routine internal and external communication according to school procedures.
- Facilitating new staff campus inductions and campus orientation.
- Coordinating pre-service teacher placements and managing the associated paperwork and providing campus induction.
- Contributing to the overall operations of the campus.
- Providing administrative support to campus leadership including, but not limited to, minute taking and scheduling meetings.
- Supporting the Campus Principal with administrative tasks, not limited to campus award certificates.
- Undertaking special projects as required.
- Carrying out other duties as directed by the Campus Principal, Business Manager or nominated delegates.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.
EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.
The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).
Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via [email protected]
Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:
https://www2.education.vic.gov.au/pal/child-safe-standards/policy
DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:
https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview
Other Information
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Conditions of Employment
- All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
- Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
- A probationary period may apply during the first year of employment and induction and support programs provided.
- Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Applications close Sunday 31 August 2025 at 11.59pm
Posted
18 August 2025
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