Manager, Student Records and Results

Responsible for ensuring policies, processes and systems are developed, maintained and continually improved to support the delivery of a range of administrative functions related to the provision of senior secondary results and certification for the Authority.

The VCAA is a statutory body responsible to the Victorian Minister for Education, serving both government and non-government schools. We provide high quality curriculum, assessment and reporting for all Victorian students birth to 18 years.

An exciting opportunity exists to join the Assessment and Reporting Division in the Student Records and Results Unit for an ongoing full-time position.

• Salary: $138,631 - $185,518 (Plus Superannuation of 11.5%)
• Ongoing
• Usual hours of work: Full time (flexible work conditions may be /are available)
• Usual work location: East Melbourne

Role purpose

The Manager, Student Records and Results is responsible for ensuring policies, processes and systems are developed, maintained and continually improved to support the delivery of a range of administrative functions related to the provision of senior secondary results and certification for the Authority.

In addition to providing authoritative advice on a range of strategic issues, the role is responsible for managing high performing teams which:

• operate and administer a range of processes and digital systems for student registration, enrolment, processing and provision of results including credit and equivalent qualifications within an education setting
• provide expert support and advice to internal/external stakeholders as appropriate, in particular education providers, in the provision of administrative services
• ensure the timely, accurate and complete capture and maintenance of appropriate data relating to the delivery of education programs (e.g. enrolments and results), including determination of final outcomes for senior secondary candidates.

About the division

The Assessment and Reporting Division, within the VCAA, is responsible for:

• the delivery and reporting of all VCE examinations and National Assessment Program – Literacy and Numeracy (NAPLAN) tests
• the development, delivery and marking of the General Achievement Test (GAT)
• overseeing the marking of all VCE examinations, including written, performance and Languages oral examinations
• managing the quality assurance and statistical moderation programs for VCE school-based assessments
• the development of VCAA online assessment and marking systems
• collecting, maintaining and processing student enrolment data and assessment results for VCE
• issuing VCE and VPC certification to students under delegation from the VRQA
• managing the Victorian Student Register and the issuing of Victorian Student Numbers
• providing technical and professional support for assessment and reporting matters to the VCAA Board, internal and external stakeholders liaising with national and international bodies on assessment and reporting matters.

To be successful in this role

The successful applicant will provide high level analysis and policy advice, have strong project management skills. Be a strong people leader and possess highly developed conceptual, analytical and problem-solving skills. Combined with a flexible approach to managing their responsibilities. Attention to detail and quality assurance are key aspects to the successfully delivering outcomes in this role.

Experience and qualifications

Desirable: Relevant tertiary qualification in Project and Program Management

How to apply

Applicants are encouraged to include a Curriculum Vitae and a Cover letter addressing the key selection criteria provided in the position description.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms- gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page.

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Justin Seabury – Director, Enrolment, Assessment and Results via 0402 474 748 or [email protected].

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on Tuesday 17 June 2025.

Applications close Tuesday 17 June 2025 at 11.59PM