Employment Type: Permanent Full Time, 38 hours per week
Location: Fairfield Hospital
Position Classification: Administration Officer Level 3
Remuneration: $68,338.79 - $70,468.72 per annum
Requisition ID: REQ580565
Application Close Date: 15/06/2025
Interview Date Range: 18/06/2025 – 25/06/2025
Contact Details: Bonni Dy – 02 9616 8108 | [email protected]
About the Opportunity
Fairfield Hospital is seeking a motivated and experienced Medical Secretary to join our dedicated team. This is a fantastic opportunity for a professional with a strong background in the health sector and a deep understanding of the NSW Hospital Medical Workforce structure. If you thrive in a fast-paced environment and have exceptional organizational and communication skills, this role is perfect for you.
As a Medical Secretary, you will play an essential role in ensuring the smooth operation of our hospital's medical departments. This includes providing high-level administrative support to department heads in areas such as Intensive Care, Anaesthetics, General Medicine, Surgery, Cardiology, Paediatrics, and more. From effective diary management and accurate correspondence to organising meetings and supporting departmental objectives, your work will be instrumental in maintaining excellence across our services.
You will also assist with critical processes such as rostering, payroll management, and travel arrangements for senior medical staff. Your expertise in managing inquiries in a complex and dynamic environment will be crucial in delivering professional and timely support. This role is ideal for a self-motivated individual who excels at multitasking and is passionate about making a difference in healthcare.
What You'll be Doing
The Medical Administration Administrative Support Officer is responsible for providing an efficient and effective service with regard to the handling of Medical Administration Department enquiries.
This position will provide effective, efficient and high-level Secretarial support to Heads Of Departments for various medical departments throughout the hospital.
Where You'll Be Working
Fairfield hospital is located in one of NSW’s largest LGA’s and is a hub of diverse cultures, ethnicities and socioeconomic backgrounds. This brings a range of experiences to hospital employees and provides varied learning and development experiences for all levels of Medical, Clinical, administrative and support roles.
Fairfield Hospital provides a chance to work closely with patients and the community whist providing a strong learning environment and exposure to a variety of disciplines and specialties. The team at Fairfield Hospital is supportive and encouraging, with the senior members of the hospital always looking for ways to enrich the experience of the team.
The hospital sits close to public transport (T-Way), Public Schools, a major shopping centre and has an onsite cafeteria. Ample onsite parking is available with only a short walk from the carpark to the hospital.
How to Apply
To be considered for this position, please ensure you address the below questions as thoroughly as possible. View our application guide for information on how to respond to criteria and improve your application.
- Highlight the main factors driving your interest in this position and express what aspects of joining the Fairfield Hospital Medical Administration team motivates you the most?
- Describe a time when you had to manage multiple administrative tasks simultaneously in a high-pressure environment. How did you ensure all deadlines were met, and what was the outcome?
- This role requires a solid understanding of the NSW Hospital Medical Workforce structure. Can you provide an example of how your knowledge of hospital or health sector processes has enabled you to effectively support medical staff and operations?
Need more information?
Additional Information
Salary Packaging
South Western Sydney Local Health District employees are able to enjoy the benefits of salary packing. Visit Smart Salary for more details.
Health & Fitness
South Western Sydney Local Health District employees receive discounted Gym Membership/Corporate Wellbeing Programs, including Fitness Passport.
Transforming Your Experience
Transforming Your Experience (TYE) is SWSLHDs key strategy to always positively transform your, our patients, our consumers, our staffs and our communities experiences across our organisation and services. Our vision is that our care is always safe, high quality and personalised and all our staff are supported and empowered to achieve their full potential. SWSLHD upholds the CORE Values – Collaboration, Openness, Respect and Empowerment.
To be eligible for permanent appointment to a position in NSW Health, you must have an Australian citizenship or permanent Australian residency.
At South Western Sydney Local Health District we are proud to be an equal opportunity employer, where we don’t just accept differences but we honour and support it. Committed to providing a working environment that thrives and values diversity, we encourage people of ️ Aboriginal and/or Torres Strait Islander ️ background, people with a disability and people from the LGBTQI+ community to apply.
SWSLHD is committed to driving a child safe culture that upholds children and young people’s rights. We strive to ensure children and young people feel safe, supported and included in their care. Existing staff of SWSLHD and those seeking employment are required to take the safety, welfare and wellbeing of children and young people seriously while taking action to keep them safe from harm and abuse.
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