Office Assistant - Service Station (Amenities)

Joining Arup

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world.

Arup is seeking a proactive and organised Office Assistant – Service Station Consultant to join its Melbourne Office Services team. This full-time, office-based role focuses on maintaining high-quality amenities and facilities, supporting administrative operations, and ensuring a welcoming and efficient workplace environment. The successful candidate will play a key role in office upkeep, procurement, mailroom coordination, and staff support across a range of daily tasks.

The Opportunity

• Organise, stocktake, and order office supplies including kitchen, hygiene, and print room items; maintain meeting rooms and communal spaces to a high standard.
• Handle incoming and outgoing mail and couriers, maintain mailroom equipment, and manage parcel distribution and notifications.
• Conduct daily office checks, assist with event setups, signage updates, and basement runs for equipment and supplies.
• Perform quality checks on print jobs, maintain printer supplies, and liaise with vendors for maintenance and restocking.
• Process invoices, prepare welcome packs, support front-of-house roles, and assist with ad hoc administrative tasks including document collation and catering requests.

Is this role right for you?

• Minimum 1 year of experience in an administrative role; reception experience preferred but not essential.
• Strong organisational and time management skills with attention to detail.
• Effective communication skills across technical and non-technical environments.
• Ability to remain motivated and collaborative under pressure.
• Familiarity with workplace health, safety, and environmental standards and procedures.

What we offer you

At Arup, we care about each member’s success, so we can grow together.
Guided by our values, we provide an attractive total reward package that recognises the contribution of each of our members to our shared success. As well as competitive, fair, and equitable pay, we offer a career in which all of our members can belong, grow and thrive – through benefits that support health and wellbeing, a wide range of learning opportunities and many possibilities to have an impact through the work they do.
We are owned in trust on behalf of our members, giving us the freedom, with personal responsibility, to set our own direction and choose work that aligns with our purpose and adds to Arup’s legacy. Our members collaborate on ambitious projects to deliver remarkable outcomes for our clients and communities. Profit Share is a key part of our reward, enabling eligible members to share in the results of our collective efforts.

Please see a list of Arup’s Australia benefits below:

Different people, shared values
Arup is an equal opportunity employer that actively promotes and nurtures a diverse and inclusive workforce. We welcome applications from individuals of all backgrounds, regardless of age (within legal limits), gender identity or expression, marital status, disability, neurotype or mental health, race or ethnicity, faith or belief, sexual orientation, socioeconomic background, and whether you’re pregnant or on family leave. We are an open environment that embraces diverse experiences, perspectives, and ideas – this drives our excellence.
Guided by our values and alignment with the UN Sustainable Development Goals, we create and contribute to equitable spaces and systems, while cultivating a sense of belonging for all. Our internal employee networks support our inclusive culture: from race, ethnicity and cross-cultural working to gender equity and LGBTQ+ and disability inclusion – we aim to create a space for you to express yourself and make a positive difference. Discover more about life at Arup at www.arup.com/careers/your-life-at-arup.
We are committed to making our recruitment process and workplaces accessible to all candidates. Please let us know if you need any assistance or reasonable adjustments throughout your application or interview process, and/or to perform the essential functions of the role. We will do everything we can to support you.

Our Application Process

Please apply directly through our applicant tracking system. Shortlisted candidates will be contacted by Talent Acquisition to discuss next steps. Stay safe online – Arup will never ask for your bank details as part of our recruitment process.

Arup does not accept unsolicited resumes from recruiters or employment agencies.