- Do you have government purchasing expertise?
- Partner with our internal stakeholders and support their procurement journey
- Full-time, ongoing VPS 5.2 role overseeing Procurement for a Melbourne icon!
About the Opportunity
The Procurement Manager reports to the Head of Commercial and Facilities and is responsible for overseeing State Library Victoria's procurement and contract management activities.
The role ensures effective and efficient procurement practices that align with the Library's goals and comply with Victorian Government Purchasing Board (VGPB) policies and procedures. The Procurement Manager not only provides expert procurement advice but also uses their written and interpersonal communications capabilities to foster a culture of best practice in procurement across the organisation.
The Procurement Manager is accountable for the following measurable outcomes:
- Providing strategic commercial and procurement advice to internal stakeholders, focusing on mitigating commercial and contractual risks
- Leading and managing procurement practices across the organisation, ensuring the delivery of high-quality procurement services for a range of goods and services
- Facilitating tender processes, providing expertise regarding procurement policies, processes and relevant laws
- Ensuring Library procurement, exemptions and contracts all comply with the Victorian Government Purchasing Board, Buying for Victoria, and internal guidelines
- Providing procurement and contract reporting to key internal and external stakeholders including government agencies
- Overseeing the completion of contracts, agreements and other legal documents related to procurement.
About You
The ideal candidate will not only have demonstrable expertise in end-to-end procurement practices but will also have the high-level written and interpersonal communication skills needed to partner collaboratively and support our internal stakeholders. You will be adept at documenting processes, developing templates to improve efficiency and ensuring consistency across the organisation. Your public sector procurement knowledge and experience with contract management policy will be underpinned by your understanding of procurement governance frameworks and risk management practices.
In addition, you will come to us with:
- Completion of a relevant degree or postgraduate diploma (e.g. in business or commerce) or equivalent professional experience.
- Significant experience in leading and managing end to end procurement processes, including contract negotiation and supplier management.
- Strong understanding of government purchasing and contract management policies and practices, procurement governance frameworks and risk management practices, with a demonstrated ability to ensure compliance.
- Proven ability to develop and implement efficient and effective procurement strategies and processes that support purchasing operations and align with organisational goals.
- Excellent interpersonal and communication skills, with the ability to support and mentor colleagues and foster a collaborative, inclusive and high-performance culture.
- Ability to prepare high-quality, timely reports and briefings, which provide comprehensive insights into procurement activities, aiding in decision-making and strategic planning.
About the Library
State Library Victoria is Australia's oldest public library, and one of the first free public libraries in the world.
We believe in the power of knowledge to change lives. Free to access and open to all, the Library enriches the cultural, educational, social and economic lives of all Victorians.
State Library Victoria preserves and shares the stories of Victoria and the world, and is a major destination for stimulating cultural experiences, contemporary debates, and community-driven collecting. We encourage learning, exploration, imagination, and creativity, opening up possibilities for all Victorians.
State Library Victoria is a child-safe organisation. A valid Working with Children Check will be required before commencing.
State Library Victoria promotes a workplace that actively seeks to welcome and value the unique contributions of all people. We strongly encourage Aboriginal and Torres Strait Islander peoples, people with disability, people from cultural and linguistical diverse backgrounds, LGBTIQ+, D/deaf, disabled, neurodiverse people and people of all ages and abilities to apply.
How to apply
Please click the Apply button to submit your application via Careers.Vic
The following documents should be attached to your application:
- Resume
- Cover letter (maximum 3 pages) summarising how you meet the key selection criteria in the Position Description and the About You section of the advertisement.
(For more information on format and content of your application, please see how to apply for a job on the Careers Vic site).
Enquiries
To arrange a confidential discussion about the opportunity, please contact Richard Morrison, Head of Commercial and Facilities via email at [email protected]
For assistance with the application process please contact us at [email protected]
Privacy Collection Notice
Information about how we collect and use your personal information, and how you can contact us, can be found here.
Reasonable Adjustments
We want all applicants to have an equal opportunity to demonstrate that they are the best person for the job. If you require an adjustment at any stage of the recruitment process, or the provision of a particular access service, please contact our People team on [email protected]
Advertising closes on Wednesday, 27 August 2025 at 11.59pm Australian Eastern Standard Time.
