Production Business Support Lead

At BAE Systems Australia 

Do interesting work that MATTERS

 ENJOY what you do

 GROW your career

 Be YOU

We work in a thriving sector – one that puts us at the forefront of exciting and meaningful work. Every day we push boundaries to produce some of the world’s most innovative and ground breaking technology. Individually we all contribute to our success. Collectively we make the impossible possible.

Recognised for delivering projects of global and national significance that help keep Australia safe, it is our shared passion that shapes our culture, and our people that make it a great place to work.

About the OPPORTUNITY

As the Production Business Support Lead, you will provide high-level administrative support with a strategic focus. This position combines Production support responsibilities with leadership in driving process enhancements, managing key project initiatives, overseeing programs of work, and includes leading an administrative team within large and complex Functions, Business Units, Lines of Business, and/or Programs.

This role involves overseeing complex operations, such as global coordination across multiple time-zones, stakeholder relationship management, contributing to policy development and business documentation while ensuring confidentiality and exceptional service delivery. The position interfaces with senior leadership, external stakeholders, and internal teams, ensuring seamless communication, decision-making, and operational excellence.

This role will be based at our Osborne Shipyard office in Adelaide and is open to the 9-day fortnight.

PRINCIPAL ACCOUNTABILITIES:

• Provide comprehensive Production support activities within large and complex Functions, Business Units, Lines of Business, and/or Programs, including calendar management, scheduling, complex travel arrangements, and preparation of agendas and meeting content packs
• Lead and mentor administrative staff, ensuring alignment with organisational objectives
• Cultivate a collaborative and supportive team culture by providing clear direction and demonstrating leadership
• Act as the subject matter expert (SME) for administrative processes, systems and tools, providing guidance and support to team members and stakeholders
• Coordinate high-level projects, events, and programs of work across multiple time zones, ensuring deadlines and quality standards are met
• Prepare, review, and refine high-level business documents, including reports, proposals, policies, and executive correspondence, ensuring clarity, professionalism, and alignment with organisational standards
• Develop and manage SharePoint sites, ensuring information is accurate, accessible, and relevant
• Assist in the process of development, review, and implementation of policies and other business documents to ensure compliance and operational efficiency, identifying gaps and proactively implementing solutions
• Coordinate and track actions and deliverables, ensuring accountability and timely execution across the team and leadership
• Drive process improvements, analysing operations to identify inefficiencies and implement innovative solutions
• Accountable for managing high-complexity tasks and decisions impacting multiple stakeholders
• Serve as a primary point of contact for Production, ensuring seamless support and operations
• Maintain confidentiality and integrity in managing sensitive matters
• Develop and present comprehensive reports and process documentation to leadership

KEY CRITERIA:

• Extensive experience in senior administrative roles involving executive business support, complex project or program coordination
• Experience in leading teams and initiatives to achieve business objectives
• Motivated self-starter with excellent time management skills
• High attention to detail and organisational and problem-solving skills
• Team orientated with the ability to work with a variety of people
• Flexible with a lean-in approach
• Excellent communication skills required, both written and verbal
• Adept at building and maintaining excellent relationships with internal and external stakeholders
• Computer literacy, with intermediate knowledge of MS Suite and SharePoint. Familiarity with Oracle is desirable
• NV1 Defence security clearance or eligibility to obtain

We believe in hiring for potential, we know that some candidates hesitate if they don’t tick all the boxes. If this role interests you, but you don’t meet all the criteria, we still encourage you to apply.

About US

You will be joining a workplace that truly cares about your wellbeing.

Our people are diverse and we value the variety of perspectives this brings, we know that a culture that is inclusive and fosters a sense of belonging is a place we can all make the most of our unique talents and be our best.

As Australia’s largest defence company in a rapidly growing sector, you will be connected into a global team and encouraged to explore where your career might take you whether that is a traditional career path or squiggly one, there are infinite possibilities for you at BAE Systems Australia.

BAE Systems recognises the sacrifices of those who have served our Nation and their families. We support our veteran community through our internal veteran network (VetNet Australia) and strong charitable partnerships, internal offerings including reserve service leave, a Veteran Mentoring Program and other exclusive offerings available through our strategic partners.

We welcome applicants from all people regardless of sex, gender identity, race, ethnicity, disability, pregnancy, age, or other lived experience; and strongly encourage applications from Aboriginal and Torres Strait Islander people for all positions.

We are proud to be recognised as an employer of choice for women by WORK180.

Awarded the 2024 Quarter 1 Benchmarcx Triple R- Excellence In Candidate Experience Certification. As a member of the Circle Back Initiative we commit to respond to every applicant.

To learn more about our competitive employee benefits, flexibility, other employment opportunities and what to expect from our recruitment process please visit: www.baesystemscareers.com.au

Clearances

As a Defence security clearance is required for this role, applicants must be Australian citizens and either possess or be eligible to obtain and maintain appropriate clearances. Further information regarding security clearances.

NAVAL SHIPS

OTHER

EXPERIENCED PROFESSIONALS