Senior Accounts Payable

Company Description

Newhaul is not your average haulage provider. With current pit-to-port operations transporting iron ore out of the Weld Range to the Geraldton port, we recognised that technology is a critical component of our business and are committed to investing in the latest innovations to stay ahead of the curve. 

From our world first driving simulator, operational dashboards and processes, digitising our workshop and leveraging AI with a deep understanding of our data, we are constantly inspiring excellence. 

Job Description

We’re seeking an enthusiastic and detail-oriented Senior Accounts Payable to join our Finance team, working Monday to Friday from our new Perth CBD office.

In this role, you will oversee key financial processes including invoicing, accounts payable, and general accounting functions. You’ll play a critical part in ensuring accuracy, compliance with financial regulations, and contributing to meaningful financial analysis that supports strategic decision-making across the organisation.

Key Duties and Responsibilities 

• Oversee and lead the department’s end to end accounts payable process, including initiatives to improve accounts payable process
• Supervision of Accounts Payable Officer
• Process vendor invoices accurately and in a timely manner in the applicable accounts payable system/(s)
• Liaise with both Vendors and internal stakeholders to ensure that invoices for payment have been approved in line with the company’s delegation of authority prior to payment
• Ensure accurate coding of vendor invoice lines in relation to the appropriate general ledger, cost centres or projects codes.
• Ensure adherence to recommended company payment terms, help facilitate payment time negotiations with new suppliers and assist in resolving payment inquiries from vendors.
• Upload approved vendor invoices into the bank for payment according to the company’s payment schedules, providing appropriate summaries for payment review.
• Review and process employee expense reports, ensuring compliance with company expense policies and guidelines. Reconcile expense reports with supporting documentation and approve for payment.
• Maintain vendor master files and communicate with vendors regarding invoice inquiries and account reconciliation.
• Assist in month-end close activities related to accounts payable, including accruals, reconciliations, and reporting.
• Ensure compliance with company policies in AP and assist with compliance with company policies in other general accounting functions.
• Identify opportunities to automate routine tasks, enhancing efficiency.
• Assist and where applicable champion adhoc finance projects

Skills and Behaviours 

• Prioritise workload effectively to handle multiple responsibilities, demonstrating the ability to be structured & organised
• Initiative to take ownership of responsibilities & to assist in resolving issues.
• Be able to work in a fast paced, varying responsibility role where multitasking and prioritising tasks is extremely important.
• Demonstrate attention to detail in maintaining records, producing reports and ensuring accuracy in every aspect.
• Foster collaborative relationships with colleagues from different departments to gain a holistic understanding of the business and to help provide support to the business as needed
• Moderate Microsoft Office, Word and Excel skills, to be able to run reports, write emails and letters to vendors, analyse data by using appropriate formulas.
• Analytical skills for reconciling accounts, identifying discrepancies, and resolving issues.
• Embrace a proactive approach to learning and acquiring new skills as business needs evolve.
• Maintain confidentiality and understand appropriate contexts for discussing finance and payroll information with others in the team and business

Qualifications and Skills 

• 5+ years of experience in end-to-end accounts payable, including purchase order reconciliations.  Senior or Team Leader Experience desirable.
• Strong understanding of accounts payable principles and practices including purchase order approval process, delegations of Authority and segregation of duties
• Excellent organisational skills and attention to detail.
• Ability to prioritise tasks and meet deadlines in a fast-paced environment.
• Strong communication and interpersonal skills.
• Experience with process improvement initiatives and automation tools is a plus.
• Proficiency in accounts payable and purchase order software and ERP systems.
• Competent excel skills for reporting.
• Experience with MEX CMMS and Xero, or other AP Xero integrations highly regarded

Additional Information

Along with being part of a supportive and professional team that values your contributions, you'll also enjoy the following benefits:

• Prime location: Work in a brand-new, modern building in the heart of the Perth CBD, with easy access to public transport, cafes, and local amenities.
• State-of-the-art facilities: Enjoy on-site access to a gym, swimming pool, and top-notch end-of-trip facilities, including bike storage, showers, and lockers.
• Competitive salary: Receive a competitive salary that reflects your experience and the value you bring to the team.
• Exciting growth: Be part of a company on an exciting expansion trajectory.

Sound like you? Please click the apply button to submit your application and resume. 

Newhaul believe in creating a diverse and inclusive workplace, which is why we are an equal opportunity employer and welcome and encourage applications from people of all backgrounds.