Administration Officer

Job no: 576220
Work type: Full-time
Location: Melbourne - Burwood
Categories: Administration

• Based at our Melbourne, Burwood Campus + hybrid work arrangements
• Full-time and fixed-term until 23rd December 2025
• HEW 5 $83,407 - $93,548 + 17% Superannuation

Why work with us?

At Deakin you will have access to benefits such as a variety of leave options including generous parental leave and the ability to purchase additional leave; flexible working arrangements to help manage your work-life balance; ongoing learning and development opportunities to grow your career; an inclusive and supportive culture and environment to work in, both online and on campus.

Who are we?

Deakin is a cutting-edge public university headquartered in Victoria, revolutionising education with 61,000 students across our campuses: Melbourne Burwood, Geelong Waurn Ponds, Geelong Waterfront, Warrnambool, Deakin University Lancaster University Indonesia (DLI), GIFT City, India, and our vibrant online environment. We're proud to be a progressive and open-minded university, delivering the highest student satisfaction in Victoria and consistently ranked in the top 1% of the world's universities.

About the role:

This position is central to ensuring the smooth and professional operation of school activities, providing high-level administrative support across staffing, finance, committee coordination, and day-to-day enquiries. Working closely with both academic and professional staff, the role supports seamless communication, accurate reporting, and efficient service delivery in line with university procedures.

As an Administrative Officer, you will:

• Deliver high-quality administrative support across committee coordination, staffing, finance, and governance, ensuring operations run smoothly and in line with university policies and procedures.
• Manage enquiries and communication by responding promptly and professionally to academic, professional, and external stakeholders, handling sensitive information with confidentiality.
• Provide general administrative assistance to support teaching and learning tasks, academic onboarding and inductions, research seminars and workshops, room bookings, visitor arrangements, sessional recruitment and data entry.
• Prepare and manage documentation including reports, statistical data, spreadsheets, agendas, minutes, and follow-up actions to support planning, governance, and committee functions.
• Offer cross-functional and frontline support by acting as the first point of contact for the School, delivering responsive service and assisting other admin teams as needed.

To be successful, you’ll have:

• Completion of a Degree without subsequent relevant work experience; or
• Completion of an Associate Diploma and at least two years subsequent relevant work experience; or
• An equivalent combination of relevant experience and/or education/training
• Experience in administration and related activities in a large organisation with complex administrative structures, policies, and procedures.
• Experience in operating in a high-pressure diverse environment, involving face to face, phone, and written issue.

Here's how to apply:

Please submit your updated resume and a short cover letter outlining your skills and experience.

For a confidential discussion regarding this role, please contact Mandy Lock, Coordinator, School Services via mandy.lock@deakin.edu.au

Applications for this position close on Tuesday 26th August 2025.

Are You Ready?

Deakin is a Victorian university with a global impact. We are an agile, dynamic, and innovative university committed to making a positive impact through our excellence in education, research and innovation and the contributions we make to the wider community.

We understand that our reputation has been built on the dedication and expertise of our staff and we offer a dynamic and diverse working environment with opportunities to grow and develop careers. We believe that a progressive, thriving culture will ensure that people choose to come, and stay at Deakin and contribute to our ongoing success.

We value diversity and aim to build an inclusive environment that champions, embraces and respects differences. We support and encourage applications from Aboriginal and Torres Strait Islander people, and people of all abilities, cultures, sexual orientation, and genders.