Job description
Agency Department of Health Work unit Barkly Remote Services
Job title Administration Officer Designation Administrative Officer 3
Job type Full time Duration Ongoing
Salary $66,773 - $71,746 Location Elliot
Position number 23792 RTF 329562 Closing 03/09/2025
Contact officer Julie Pasilan, Director on 08 8962 4264 or julie.pasilan@nt.gov.au
About the agency http://www.health.nt.gov.au/
Apply online https://jobs.nt.gov.au/Home/JobDetails?rtfId=329562
APPLICATIONS MUST INCLUDE A ONE-PAGE SUMMARY ABOUT YOU, A DETAILED RESUME AND COPIES OF YOUR
TERTIARY QUALIFICATIONS.
Information for applicants – inclusion and diversity and Special Measures recruitment plans
The NTPS values diversity. The NTPS encourages people from all diversity groups to apply for vacancies and accommodates
people with disability by making reasonable workplace adjustments. If you require an adjustment for the recruitment process or
job, please discuss this with the contact officer. For more information about applying for this position and the merit process, go
to the OCPE website.
Aboriginal applicants will be granted priority consideration for this vacancy. For more information on Special Measures plans, go
to the OCPE website.
Primary objective
Provide administrative support within clinic’s across the Barkly Health Care units. The position requires a high level of business
support, prioritisation and co-ordination. Duties include managing logistics, procurement, accounts payable, general administrative
and reception duties. Applicants must be eligible to hold a Northern Territory drivers licence, be competent driving a manual vehicle
and be willing and able to travel to and reside in remote communities.
Key duties and responsibilities
1. Professional office administration and secretarial support service by maintaining a diary, record and information management,
arranging conferences and meetings, booking venues, booking travel, preparation and circulation of meeting papers and minute
taking.
2. Provide professional receptionist support as the first point of contact for internal and external communication.
3. Establish and maintain administrative control systems to record and monitor the flow of incoming and outgoing correspondence,
ensuring that the presentation of all documents is correct, and deadlines are met.
4. Coordinate procurement, process invoices for payment and facilitate repairs and maintenance requests for remote health
centres.
5. Prepare and/or correct correspondence required for the work unit ensuring the quality of the output is of a high standard.
6. Follow defined service quality standards, work health and safety policies and procedures relating to the work being undertaken
in order to ensure high quality, safe services and workplaces.
Selection criteria
Essential
1. Well-developed oral and written communication skills with a pleasant phone manner to be able to communicate effectively and
develop relationships with clients, peers and other departmental officers.
2. Well-developed organisational skills of a high order including the ability to prioritise and complete a number of tasks
concurrently within established timeframes while exercising initiative and attend to detail.
3. Knowledge and experience in focusing on client needs and providing a friendly and efficient service.
4. High degree of professional integrity, discretion and confidentiality and ability to negotiate in sensitive matters where discretion
and confidentiality are critical.
5. Demonstrated work ethic with the ability to apply initiative and solve practical problems.
6. Sound knowledge of word processing and computers, particularly, data management and software applications such as
Microsoft Office, Outlook, Power Point and Excel.
7. An ability to interact effectively with people from diverse cultures.
8. Hold or be eligible to obtain a Northern Territory Drivers Licence.
Desirable
1. Understanding of the functions of Primary and Public Health Care and the challenges of working in remote areas.
2. Finance and invoice management systems experience.
Further information
Positions may be subject to pre-employment checks such as immunisation requirements, working with children clearance notice
and criminal history checks. A criminal history will not exclude an applicant from this position unless it is a relevant criminal history.
For immunisation requirements - Category A (direct contact with blood or body substances) or Category B (indirect contact with
blood or body substances), check with contact person for requirements.