Executive Assistant
2 Year full time, fixed term position
About the role:
This critical role offers a unique vantage point at the very centre of Victoria's prosecution service. You will be the trusted liaison for the Solicitor for Public Prosecutions (SPP) and the Senior Leadership Team, providing pivotal support that enables them to lead effectively. As the central point of contact for key internal and external stakeholders, you will be instrumental in driving the smooth and efficient operation of the Executive office, ensuring strategic priorities are met with precision and professionalism. This is a rare opportunity to work alongside and directly support the key decision-makers shaping justice in Victoria.
You will:
- Act as the primary point of contact for the Executive team, managing communications with internal and external stakeholders with professionalism and discretion.
- Provide comprehensive diary management, schedule meetings, and coordinate appointments for the Solicitor for Public Prosecutions and Executive Directors.
- Prepare, draft, and format a variety of confidential documents, including correspondence, reports, meeting agendas, minutes, and memoranda.
- Manage the flow of information and correspondence through the Executive office, utilising records management systems such as TRIM.
- Undertake research and analysis on legal and administrative issues as required, providing concise written and verbal advice to support Executive decision-making.
About you:
To be successful in this role, you will be a dedicated professional with a high degree of integrity and attention to detail. You will possess:
- An unwavering commitment to maintaining privacy and confidentiality
- Demonstrated experience providing high-level administrative support to senior executives, preferably within a complex, confidential, and sensitive environment.
- Exceptional interpersonal and communication skills, with a proven ability to build and maintain effective working relationships with diverse stakeholders.
- Advanced proficiency in the Microsoft Office suite and a demonstrated ability to apply technology in innovative ways to improve processes.
- A proactive and flexible approach, with the ability to work independently with minimal supervision and demonstrate initiative.
About Us:
The Office of Public Prosecutions (OPP) is an independent statutory authority responsible for conducting serious criminal prosecutions across Victoria on behalf of the Director of Public Prosecutions (DPP). Our team, consisting of over 475 skilled professionals, supports the work of the DPP, the Chief Crown Prosecutor, and Crown Prosecutors. We strive to be a criminal justice system leader and a dynamic organisation, continually adapting to deliver effective outcomes for our people and the community.
At the heart of the criminal justice system are people - practitioners and the community we serve. Our vision is to lead in legal excellence, fostering an innovative, supportive environment with a commitment to innovation, collaboration, and professional excellence.
Apply Now:
Applications must contain a resume, cover letter.
You will be required complete the online Key Selection Criteria questions located on the last page of the online application form. A separate document responding to the key selection criteria is not required.
Applications close on 11.59pm Wednesday 20 August 2025.
In accordance with the VPS recruitment process all candidates are subject to complete a pre-employment misconduct screening declaration. Further information is available on the VPSC website: https://vpsc.vic.gov.au/resources/pre-employment-screening-misconduct-victorian-public-service/
The OPP is committed to building a diverse workforce and an inclusive culture. People from all cultural backgrounds are strongly encouraged to apply, particularly applicants of Aboriginal and Torres Strait Islander heritage, or those who may experience disability related barriers in securing employment.