- Role title: Administration Officer
- Role type: Permanent Full Time
- Role grade: Administration Officer Level 3, Year 1-2
- Department and location: The Kinghorn Cancer Centre, St Vincent’s Hospital, Darlinghurst
- Salary: $68,338.78 -$70,468.73+ super.
Better and fairer care. Always.
We are St Vincent’s Health Australia, Australia’s largest not-for-profit provider of health and aged care services.
Founded by The Sisters of Charity in 1857, our +30,000 healthcare superheroes operate public and private hospitals, residential aged care, community and virtual care, and outreach programs.
About the role
Join our team as an Outpatient Administration Officer, where you’ll play a key role in ensuring patients receive seamless care and support. In this role, you will:
- Manage patient appointments, including cancellations and re-bookings, to keep clinics running smoothly.
- Welcome patients, answer calls, and maintain accurate records in our electronic medical systems.
- Arrange transport and interpreter services for patients with travel or language needs.
- Handle medical records, type clinical correspondence, and distribute reports and results promptly.
- Support daily operations by ordering supplies, coordinating with clinical trial centres, and assisting the team as needed.
About you
We are seeking a motivated and professional candidate who brings:
- Proven healthcare administration experience, with strong skills in patient support, medical records, and Medicare HPOS processes.
- Excellent organisational and time management abilities, with the capacity to manage competing priorities in a fast-paced environment.
- Strong communication skills, both written and verbal, with the ability to build rapport and work effectively with patients, families, and multidisciplinary teams.
- High computer proficiency, including Microsoft Word, Excel, and medical record systems.
- A commitment to integrity, teamwork, and our organisational values, with the ability to work independently and demonstrate exceptional public relations skills.
Why work at St Vincent’s?
- Join us on our mission to provide care to all, including the most at-risk people in our community
- Discounted access to many gyms for you and your family with Fitness Passport
- Access to discounted private health insurance with Medibank
- Access to a government salary sacrifice program. Make a proportion of your salary tax-free
- Committed to financial support for educational development, scholarship programs, paid study leave
About the hospital
In this role you will be based at St Vincent’s hospital, Darlinghurst.
- A busy inner-city hospital in a beautiful location
- Surrounded by great cafes, galleries and theatres, parks, nightlife, and nearby glorious beaches
- A place of expert clinical care for at-risk people
- Closely partnered with universities & affiliated research institutes, many of which are located on-campus
- Centres of excellence include heart & lung transplantation, bone marrow transplantation, cardiology, cancer care, AIDS/HIV, respiratory medicine, mental health, homeless health, drug & alcohol services, and correctional health
Sponsorship / work rights for Australia
Please note, visa sponsorship is not available for this position. For this role you must be an Australian or New Zealand citizen or have an Australia visa that grants you the work rights necessary for the role.
Pre-employment checks
Your employment is conditional upon the completion of all role-required pre-employment checks, including relevant immunisations.
Equal opportunity
We celebrate diversity & inclusion and are committed to equal employment opportunity for everyone.
How to apply
The closing date for applications is 25 August 2025
Please submit your resume and a brief cover letter highlighting how your interest, skills, and experience align with the role.
Shortlisting for this position will commence immediately. We encourage you to apply promptly as the advertisement may close early should a suitable applicant be sourced.
Respectfully, this role is not open to recruitment agencies.
For more information, and to apply please click here
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