Procurement Officer

About us
The Department of Government Services (DGS) was established on 1 January 2023 to improve everyone's experience of doing business and interacting with the Victorian government. We bring important day-to-day services together in one department to make things easy and seamless for Victorians and businesses. We are doing this by connecting and digitising our systems and platforms across state and local government as well as streamlining our corporate and procurement services.

About the role
The Procurement Officer will support the Procurement team in tracking and maintaining systematic approaches to the acquisition of a variety of services to Service Victoria portfolio.

About you

To be considered for the role, you must be able to demonstrate:

• Strong administrative analytical and numerical skills
• Attention to detail and compliance with government procurement process requirements.
• Ability to work in a collegiate, dynamic, small team, and working independently to deliver work on time.
• Ability to build collaborative relationships and contribute to the success of a team.
• Willingness to work in a digital-first, paperless office environment
• Specific experience in a procurement or commercial role encompassing all aspects of the procurement process within a complex environment.
• Proven knowledge and experience in commercial end-to-end procurement
• Demonstrated ability to deliver high quality market analysis reports identifying relevant and realistic opportunities.
• Tertiary qualifications in Procurement or related disciplines

Key Accountabilities

• Review for endorsement of procurement documentation by Procurement Manager or Procurement Specialist to ensure legislative and policy compliance. Work actively with business areas to develop solutions, documentation and build procurement capability when required.
• Working with influence to build positive relationships with DGS/DTF/DPC/SV business areas and enhance financial awareness and promote best practice procurement.
• Identify aggregated purchasing opportunities for client departments and relevant portfolio agencies based on analytics and spend patterns.
• Review and analyse financial information and prepare regular reports including spend analysis, financial commitments, variance reporting, cost centre audits, purchase order activity.
• Manage business systems to record, monitor, analyse and report on procurement activities within the portfolio. This includes review and analysis of financial information and preparation of regular reports including spend analysis, financial commitments, variance reporting, cost centre audits, purchase order activity.
• Preparation of written material, reports, briefs and correspondence for stakeholder including external entities, senior management, the Department's Executive and relevant Ministers

For specific responsibilities please review the attached position description.

This position is only open to applicants with relevant rights to work in Australia.

How to apply

Apply before the advertised closing date 11:59pm on 2nd July 2025. All applications should include:

• a resume; and
• a cover letter which addresses the key selection criteria (within three pages)

Other relevant information

The department is committed to providing and maintaining a working environment which is safe and without risk to the health of its employees and clients and consistent with the department's obligations under the Occupational Health and Safety Act 2004 (OH&S Act), to support this DGS has a COVID-19 Vaccination policy which strongly recommends all DGS employees be fully vaccinated.

Preferred candidates will be required to complete a Pre-employment Declaration and Consent Form. Employment of successful candidates will be subject to a National Police Check.

DGS actively promotes diversity, inclusion and an equal opportunity workplace. We welcome applicants from all diverse backgrounds, including people with disabilities and Aboriginal and Torres Strait Islander peoples. All roles at DGS can be worked flexibly, however it may differ from role to role.

Applications close Wednesday 2 July 2025 at 11.59PM