Your Position at St John of God Berwick Hospital
You will provide a highly professional standard of administrative and clerical support to the Executive Assistant to the CEO of South East Melbourne Hospitals, caregivers and the Executive Office as required.
You will provide a highly professional standard of administrative and clerical support to the Executive Assistant to the CEO of South East Melbourne Hospitals, caregivers and the Executive Office as required.
The Position
- Provide administrative support to the Executive Assistant to the CEO and Executive Members as required.
- Maintain confidentiality and regulatory compliance across all records and communications.
- Manage communication including telephone, mail and emails, redirect if appropriate, bringing urgent items to relevant managers’ attention.
- Ensure all telephone calls directed to the Executive Office are handled in a professional manner, including screening, redirection and follow-up where required.
- Completion of various documents to a high standard i.e. letters, memos, reports, advertisements as required and special projects as required.
- Assist in coordinating meetings including organising venue/webex, meeting agenda, and taking and transcribing meeting minutes/notes in a timely and efficient manner.
- Assist with internal communication (promoting events), catering, calendar invites as needed.
- Maintain a well organised filing and information system while ensuring the privacy and security of documents adhere to hospital protocols.
- Provide Divisional Management Committee support where required.
- Liaise with IT and other business-related departments to ensure that all operational systems operate optimally
You will have substantial experience in office administration and well-developed interpersonal skills, the ability to communicate effectively with clients, caregivers and other stakeholders, will be essential to this position.
To succeed, you must have advanced computer skills including proficiency in Microsoft Office Suite and the ability to produce high quality letters, reports and presentations.
Above all, people will be at the core of everything you do committing to and supporting our Mission and Values.
We can offer you
- Salary: $67,569 to $69,232 per annum, plus 12% superannuation
- Permanent full-time position available
- Salary packaging up to $18,550 on a range of benefits such as mortgage, rent, meal entertainment, holiday accommodation or other everyday living expenses as well as options to salary package benefits above the FBT cap on items such as:
o Novated leasing
o work related expenses
o self-education and additional superannuation - A healthy work-life balance through flexible work options, additional purchased leave and well-being programs
- Employee discount on St John of God Hospital & Medical Services and Private Health Insurance
- Dynamic multidisciplinary team
For enquiries contact Caitlin Kennedy, on (03) 87845043
At St John of God Health Care, we celebrate diversity and warmly welcome applications from people of all backgrounds.
Our commitment is to create a safe and nurturing environment for all children and vulnerable individuals in our care and proactively take steps to protect them from abuse, ensuring their safety and well-being.
Our inclusive culture fosters an environment that is respectful and secure, welcoming and accessible, and unified through our diverse community.
All caregivers employed by St John of God Health Care are required to be vaccinated from Influenza in order to fulfil the requirements of the role.
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