Administration Officer, United States Studies Centre

• Provide hands-on operational support to ensure the Centre runs efficiently

• Full-time, 2-year fixed term with the possibility of continuing agreement

• Salary $80,000 to $90,000 exclusive of super (determined based on experience)

About the United States Studies Centre (USSC)

The United States Studies Centre (USSC) is one of Australia’s most influential think tanks. We’re in an exciting growth phase, powered by an award-winning culture, a high-performing team, and a mission that matters: providing analysis of the US, insights for Australia, and solutions for the Alliance. If you thrive on solving problems, working collaboratively, and finding smart solutions to support your colleagues, this could be the role for you.

USSC's mission is to make discoveries and draw insights with tangible value for Australian policymakers, businesses, scholars, students and the general public, generated by independent, non-partisan, rigorous research, delivered through communication, teaching and outreach.

About the opportunity

This is a dynamic, hands-on position that sits at the heart of our operations. Reporting to the COO, you’ll play a vital role in keeping the Centre running smoothly by providing operational support, managing our office space, and helping teams work efficiently and effectively.

In this role, you will

• provide day-to-day operational support for colleagues, including procurement, finance, travel, events, meetings, and grant administration

• maintain our Document Management System (DMS) to enable seamless collaboration across the Centre

• ensure our workplace meets health and safety standards, resolve building maintenance issues, and manage space allocation

• develop and implement seating plans, liaise with contractors, and oversee mail distribution

• coordinate emergency management and fire drills

• spend around two days per week updating and managing Salesforce data

• support strategic projects as required by the CEO or COO.

About you

• a can-do attitude and a knack for finding practical solutions

• strong problem-solving skills and the ability to work collaboratively with diverse teams

• organised, proactive, and comfortable juggling multiple priorities
  

In addition to the employee’s salary and superannuation, the Centre provides a range of benefits including:

• Family-friendly working hours and flexible working arrangements that let you balance your work and personal responsibilities

• Generous leave entitlements, including annual leave, sick leave, carers leave, long service leave, family violence leave and paid parental leave

• Breastfeeding rooms and a breastfeeding policy, with several childcare centres near the University

• Professional development allowance, plus a range of training and development opportunities provided by the University

• Salary packaging for motor vehicles, laptops and superannuation

• Staff discounts on selected bank products and health insurance

• UniSuper superannuation advice, seminars and financial advisers

• Discounted rates to Uni sport and fitness centres

• Free annual flu vaccinations

• Free counselling through the Employee Assistance Program (EAP) service

• Discounted veterinary services for pets of staff

• Free access to the University library

The Centre is committed to building a culture that fosters collaboration, career progression, diversity, inclusion, mental health and sustainability. We have a Social Responsibility Committee that organises regular events and training sessions and our Social Club meets monthly. The Centre won awards for Best Workplace and Culture Change.

Sponsorship / work rights for Australia

Work Rights: you must have unrestricted work rights in Australia for the duration of this employment to apply. Visa sponsorship is not available for this appointment.

How to apply

Applications (including a cover letter, CV, and any additional supporting documentation) can be submitted via the Apply button at the top of the page.

If you would like to request a copy of Position Description or for all enquires regarding the job, please email the Finance team at [email protected]

Applications Close