Job Title
ReceptionistJob Description Summary
Cushman & Wakefield is seeking a passionate and polished Front of House Coordinator to deliver outstanding service across our client’s Sydney CBD offices. This is a dynamic, people-facing role where no two days are the same — from managing high-profile events to coordinating seamless visitor experiences, you’ll be at the heart of creating a welcoming, safe, and efficient workplace.Job Description
Key Responsibilities
Visitor Management:
Deliver a seamless welcome and arrival experience to all visitors and guests
Coordination of meeting rooms for meetings and events
Coordination of catering for meetings and events
Coordination of event management plans, including stakeholder engagement, liaising with external vendors and other service providers of Client
Coordination & communication with Client event host to ensure seamless delivery
Workplace Operations:
Responsible for ensuring the offices are always operational including:
Soft services facilities management
Coordination with building management in relation to out of hours events and faults etc.
Coordination of trades to ensure jobs are rectified within the required SLA’s
Perform regular audits and checks of meeting rooms and report faults for rectifications
Analysis of data to see trends and seek out operational efficiencies
Maintain and Update SOP’s and ensure processes are working seamlessly to support the need of the business units of Cushman & Wakefield
Access Pass Management:
Request name and identification of the visitor/contractor
Contact the person the visitor is requesting to see to confirm meeting
Verify identification and check
Request visitor completes sign in documentation then issue pass
Ensures the visitor/contractor access pass is returned at the end of the visit
Locker Management:
Manage the employee locker allocations using the required system
Ensure all lockers are true requests, following the Storage and Locker Guidelines
Release any locker from exiting employees for reallocation
At times, locker checks may be performed on request from HR
Meeting Room/ Event Management:
Manage bookings for the client meeting room spaces
Take any requirements at the time of the booking and schedule as appropriate (Set up etc)
Follow up bookings 48 hours in advance to reconfirm the booking
Book any catering as required
Manage the set up and knock down
Others:
Proactively review workplace systems / processes to innovate and continuously improve the customer journey and workplace experience
Performs other duties as requested by your direct manager
Provides relief services during leave and overload periods
Background and Experience
Background in Front of house roles in Legal, Hospitality or Airlines in a customer service role is preferred.
Customer service orientation – a proven commitment to delivering a high standard of service.
Basic technology proficiency – familiar with booking systems, MS Office Suite
Professional appearance and presentation – as the role is often the first point of contact for visitors or guests.
Time management and multitasking ability – capable of handling multiple requests and priorities simultaneously
Excellent verbal and written communication skills – to interact clearly with clients, staff, and visitors.
Work independently and part of a Team
Strong interpersonal skills – friendly, approachable, and able to build rapport quickly.
Proficient at working autonomously while contributing effectively to the entire team
Able to demonstrate a common-sense approach to problem solving
Qualification:
Minimum completion of Higher School Certificate
Australian Citizenship required
Currently hold or must be willing to obtain security clearance
Why Join Cushman & Wakefield?
Be part of a growing global company with a supportive, flexible culture
Work in a values-driven team that prioritises wellbeing and safety
Thrive in an inclusive environment where diversity, equity, and belonging are more than just words
We have a vision of the future, where people simply belong.
That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but everyday. We embrace diversity across race, colour, religion, sex, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. As part of our ongoing commitment to RAP, Aboriginal or Torres Strait Island Islanders are highly encouraged to join us!
We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.
We are committed to keeping you, our workplaces and our client spaces safe & healthy
As an equal opportunity employer, Cushman & Wakefield encourages Aboriginal and Torres Strait Islander and female candidates to apply. Cushman & Wakefield promotes safety at all times. INCO: “Cushman & Wakefield”
