Administration Assistant | Gold Coast
- Competitive salary – Based on experience
- Supportive team environment – We value teamwork and growth
- Training & development – Learn and grow within the role
The Company
Our client is a leader in innovative, engineered access systems for the residential, commercial, and mining sectors. With over 20 years of experience and a reputation built on integrity, quality, and adaptability, they provide tailored, best-practice solutions for every project - no matter the scale or complexity.
Our client is a leading scaffolding company in South East Queensland, known for strong values, teamwork, and dedication to excellence. They are looking for an Administration Assistant to help keep our operations running smoothly while supporting our team and clients.
This role is perfect for someone who thrives in a fast-paced environment, is highly organised, and enjoys working as part of a supportive team. The companyoffers ongoing training and development and a positive work culture.
Overview of the Role
As the company continues to grow, they are now seeking a proactive and versatile Administration Assistant to support operations and help shape scalable systems from the inside out.
This full-time position is perfect for a systems-savvy administrator who thrives in fast-paced environments and enjoys taking ownership of processes. Reporting directly to the Operations and Project Managers, you will be the glue that holds things together - ensuring the team is running smoothly and efficiently day to day.
This is a dynamic role offering variety and the chance to influence and implement meaningful systems across the business.
About the Role
- Manage calendars, emails, and communications
- Assist with implementing and managing project management tools
- Enter data, timesheets, and process payroll
- Support invoicing and bill entry
- Set up and maintain workflows across Microsoft tools
- Coordinate internal systems and streamline admin processes
- Support graphic design tasks and content creation
- Oversee social media scheduling and content management
- Help create systems and identify areas for workflow improvement
Overview of the Ideal Candidate
A self-starter, who is tech-savvy, organised, and solutions-focused. You love making things run better and have a keen eye for process improvements. You enjoy juggling tasks, wearing many hats, and being a reliable right-hand to the leadership team.
About the Ideal Candidate
Essential:
- Experience with implementation of project management software (Ascora preferred, or similar platforms such as Buildertrend, SimPro, Field Agent)
- Timesheet and payroll processing
- Data entry and confident use of Microsoft Office programs including Outlook, Teams, and SharePoint
- Ability to create, implement, and optimise internal processes using Microsoft tools
- Calendar and email management for Operations and Project Managers
- Strong work ethic with a proactive attitude and a drive to improve systems and workflows
Desirable:
- Experience entering bills and processing invoices in QuickBooks or similar accounting software
- Graphic design capabilities
- Social media management, including content collection and scheduling
- Familiarity with CRM and productivity tools such as HubSpot, ClickUp, Teams, and SharePoint
- Interest or experience in using AI tools or willingness to upskill
- Marketing knowledge or sales experience
- Ability to prepare quotes or proposals through new software systems
The Benefits & Culture
- Grounded, high-integrity work environment where initiative is valued and continuous improvement is encouraged. You will be part of a team that genuinely cares about outcomes - both for their clients and their staff.
- Stable, long-term position with career growth potential
- Be part of a passionate, growing team with big goals
- Tools, support, and systems that evolve with your input
How to Apply
Think this sounds like your next move? Apply today with your resume and a short cover letter outlining your fit for the role.
For a confidential discussion, contact Marc at Competitive Advantage HRM & Recruitment.
Job Type: Full-time
Pay: $30.00 – $38.00 per hour
Schedule:
- 8 hour shift
Work Authorisation:
- Australia (Required)
Work Location: In person
